Strategic Administrative Specialist, Business Affairs

The University of Texas at Arlington Portal; Virginia (MN); On-site; USD 60,000 - 75,000; Full time

Job summary

The University of Texas at Arlington is seeking an Administrative Specialist to manage key office operations for the Office of the Associate Vice President for Business Affairs/Controller. You will develop, implement, and continually improve standard administrative processes and support executives with calendars, travel, meetings, and reports.

You will handle financial tasks, reconcile cost centers, and contribute to committees while ensuring policy adherence and effective information sharing

Qualifications

• Five years of administrative support at a high level or equivalent.
• Knowledge of university policies and procedures.
• Proficient in Microsoft Office and campus systems (UTShare/MyMav/Canvas/Mentis).

Responsibilities

• Relieve senior administrators of routine tasks and manage calendars and meetings.
• Improve administrative services and processes; advise on service changes.
• Assist with financial matters, purchases, fund availability and requisitions.
• Perform cost center and Procard reconciliations; resolve discrepancies.
• Arrange travel authorizations and prepare expense reports.
• Draft complex correspondence and department communications.
• Coordinate meetings, conferences, and events; prepare agendas.
• Assist with website maintenance and content updates.
• Perform other duties as assigned.

Skills

Microsoft Office

UTShare

MyMav

Canvas

Mentis

Budget management

Communication skills

Policy knowledge

Tools

PeopleSoft

Job description

The University of Texas at Arlington is seeking an Administrative Specialist to manage key office operations for the Office of the Associate Vice President for Business Affairs/Controller. You will develop, implement, and continually improve standard administrative processes and support executives with calendars, travel, meetings, and reports.

You will handle financial tasks, reconcile cost centers, and contribute to committees while ensuring policy adherence and effective information sharing