Administrative Specialist: Office Ops & Budgets

Montana Department of Administration (DOA); United States; Remote; USD 32,000 - 45,000; Full time

Benefits offered by this job

Health Insurance

Paid Leave & Holidays

Retirement Plan

Employee Discounts

Job summary

Montana Department of Natural Resources and Conservation (DNRC) is seeking an Administrative Specialist for NELO operations to coordinate accounting, budgeting, and office administration. The role reports to the Area Manager and may supervise temporary staff during peak periods.

You will handle purchasing, contracts, payroll, and personnel processes while providing responsive service to internal and external customers. This position requires a US work authorization and a valid driver's license.

Qualifications

• Bachelor degree in communications, business administration, accounting, or related field.
• Equivalencies could include an associate degree in office administration and two years of experience.

Responsibilities

• Coordinate accounting and budget activities, track expenditures, process payments, and prepare financial reports.
• Manage day-to-day office operations: purchasing, supplies, records, correspondence, scheduling, and travel.
• Administer contracts, leases, and property inventories to support operations and compliance.
• Support fire operations by processing hiring paperwork, payroll, equipment records, incident expenses, and reimbursements.
• Assist with recruitment, benefits, payroll, travel, and personnel processes.
• Recruit, train, and supervise temporary administrative staff during peak workloads.
• Process land use licenses, recreation use applications, lease documents, and Farm Service Agency contracts with program staff.
• Provide professional service to visitors, lessees, employees, and other customers; connect them with resources.
• Maintain databases, develop office procedures, and troubleshoot software/equipment issues.
• Prepare meeting minutes and assist with special projects.

Skills

Budgeting

Office administration

Communication

Data management

Payroll processing

Recruitment support

Education

Bachelor degree in communications, business administration, accounting, or related field

Associate degree in office administration (equivalency)

Tools

SABHRS

Microsoft Word

Microsoft Excel

Microsoft Outlook

Relational databases

Job description

Montana Department of Natural Resources and Conservation (DNRC) is seeking an Administrative Specialist for NELO operations to coordinate accounting, budgeting, and office administration. The role reports to the Area Manager and may supervise temporary staff during peak periods.

You will handle purchasing, contracts, payroll, and personnel processes while providing responsive service to internal and external customers. This position requires a US work authorization and a valid driver's license.