Administrative Specialist & Office Operations Manager

State of Montana; Lewistown (MT); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Paid leave

Longevity pay

Health insurance

Retirement plans

Public Service Loan Forgiveness

Job summary

The Montana Department of Natural Resources and Conservation is seeking an Administrative Specialist for the Northeastern Land Office to oversee accounting, budgeting, contracts, and personnel records. You will support procurement, data management, travel, and payroll, supervise temporary staff, and provide excellent service to visitors while ensuring compliance with state requirements.

This role offers a stable state government environment, competitive benefits, and opportunities for

Qualifications

• Bachelor degree in communications, business administration, accounting, or a related field.
• Equivalencies could include an associate degree in office administration and two years of experience.

Responsibilities

• Coordinate accounting and budgeting activities, track expenditures, process payments, and prepare financial reports.
• Manage day-to-day office operations, including purchasing, supplies, records, correspondence, scheduling, and travel arrangements.
• Administer contracts, office leases, and property inventories to support efficient operations and compliance with state requirements.
• Support fire operations by processing hiring paperwork, payroll, equipment records, incident expenses, and reimbursement documentation.
• Assist employees and supervisors with recruitment, benefits, payroll, travel, and other personnel processes.
• Recruit, train, and supervise temporary administrative employees as needed during peak workloads.
• Process land use licenses, recreation use applications, lease documents, and Farm Service Agency contracts in coordination with program staff.
• Provide helpful, professional service to visitors, lessees, employees, and other customers by answering questions and connecting them with appropriate resources.
• Maintain accurate databases and records, develop office procedures, and help staff troubleshoot routine software and equipment issues.
• Prepare meeting minutes, and assist with special projects and other office needs.

Skills

Budgeting

Contract administration

Office software

Verbal and written communication

Data analysis

Education

Bachelor's degree in communications, business administration, accounting, or related field

Associate degree in office administration + 2 years experience

Tools

SABHRS

Relational databases

Word

Excel

Outlook

Job description

The Montana Department of Natural Resources and Conservation is seeking an Administrative Specialist for the Northeastern Land Office to oversee accounting, budgeting, contracts, and personnel records. You will support procurement, data management, travel, and payroll, supervise temporary staff, and provide excellent service to visitors while ensuring compliance with state requirements.

This role offers a stable state government environment, competitive benefits, and opportunities for