Administrative Specialist — Office & Data Expert

Ultimate Staffing Services; Pasadena (CA); On-site; USD 36,000 - 48,000; Full time

Job summary

Ultimate Staffing Services in Pasadena, CA seeks an Office Clerk to provide administrative and clerical support, manage records, prepare documents, and assist staff with day-to-day tasks. The role requires strong organizational skills and attention to detail, with proficiency in Microsoft Office applications.

This position involves handling mail, coordinating meetings, data entry, and document formatting. A high school diploma is required; 1–3 years of office experience is preferred.

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• 1–3 years of clerical or office support experience preferred.
• Proficiency in MS Office suite and strong data entry skills.

Responsibilities

• Provide general clerical support: filing, scanning, copying, and document management.
• Answer calls, greet visitors, and handle mail and correspondence.
• Create, edit, format, and maintain documents and spreadsheets; data entry.
• Assist with invoice processing, scheduling, and meeting logistics; maintain confidentiality.

Skills

Organizational skills

Attention to detail

Time management

Written and verbal communication

Customer service

Education

High school diploma or equivalent

Associate degree in Business Administration or related field

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Microsoft Teams

Job description

Ultimate Staffing Services in Pasadena, CA seeks an Office Clerk to provide administrative and clerical support, manage records, prepare documents, and assist staff with day-to-day tasks. The role requires strong organizational skills and attention to detail, with proficiency in Microsoft Office applications.

This position involves handling mail, coordinating meetings, data entry, and document formatting. A high school diploma is required; 1–3 years of office experience is preferred.