Administrative Specialist: Office Coordination & Communications

State of Arkansas; Ashdown (AR); On-site; USD 36,000 - 53,000; Full time

Benefits offered by this job

Pension

Paid state holidays

Maternity leave

Job summary

The State of Arkansas seeks an Administrative Specialist to provide broad office support in a DHS division. Duties include answering phones, managing schedules, drafting memos, maintaining filing systems, and handling data in electronic records, with emphasis on accuracy and customer service.

This role requires high school diploma, strong Microsoft Office skills, clear communication, and ability to work under supervision. It offers pension, paid holidays, and other state benefits.

Qualifications

• The formal education equivalent of a high school diploma. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management.
• OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.

Responsibilities

• Answer phones, respond to emails, manage office supplies and maintain equipment.
• Maintain filing systems, both physical and electronic, and ensure documents are organized and accessible.
• Draft and proofread internal and external communications, including memos, reports, and correspondence.
• Coordinate meetings, appointments, and conferences for agency staff and leadership.
• Manage calendars and deadlines, scheduling efficiently with priority in mind.
• Prepare and distribute meeting agendas, take minutes, and track follow-up actions.
• Create and update records, files, and databases, ensuring accuracy and compliance with policies.
• Input and maintain data in electronic systems, databases, and spreadsheets.
• Monitor and update records to ensure information is current and accurate.
• Order and ensure availability of supplies and materials.

Job description

The State of Arkansas seeks an Administrative Specialist to provide broad office support in a DHS division. Duties include answering phones, managing schedules, drafting memos, maintaining filing systems, and handling data in electronic records, with emphasis on accuracy and customer service.

This role requires high school diploma, strong Microsoft Office skills, clear communication, and ability to work under supervision. It offers pension, paid holidays, and other state benefits.