Administrative Specialist Intermediate Health

Michigan Medicine; Ann Arbor (MI); Hybrid; USD 50,000 - 65,000; Full time

Job summary

Michigan Medicine in Ann Arbor is seeking an administrative specialist to join the Faculty Affairs Team. You will support faculty appointments, credentialing, CV reviews, promotions, and related HR processes across all tracks, including advanced learners and postdoctoral fellows.

Working with division directors and the Chair, you will help coordinate recruitment, hiring, credentialing, and faculty affairs operations while maintaining strict confidentiality and ensuring compliance with university

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• Ability to communicate effectively and coordinate multiple projects.
• Proven self-motivation and problem-solving skills.

Responsibilities

• Support faculty appointments, credentialing, CV reviews, promotions, and related HR processes for all tracks.
• Assist with recruitment, hiring, hospital credentialing, and provider enrollment for new appointments.
• Contribute to appointment maintenance, promotions, effort changes, and retirement processes for all ranks and tracks.

Skills

Word processing

Spreadsheets

Databases

Communication

Project coordination

Self-motivation

Problem solving

Education

Bachelor’s degree

Tools

Wolverine Access/MPathways

Elements

Cornerstone

Job description

Job Summary

The Department of Radiology is currently seeking an administrative specialist to join its Faculty Affairs (FA) Team. The FA Team handles many important processes for the Department of Radiology including all life cycles of our faculty members, such as faculty appointments and credentialing, CV review, promotions, advanced learner appointments, postdoctoral fellows, and much more.

Responsibilities*

Basic Function And Responsibility

75% The successful candidate will participate in several human resource activities related to faculty (all tracks), advanced learners, post-doctoral fellows, graduate student research assistants, as well as privileging requirements (including nursing staff) in the Department of Radiology. In this role, you will assist faculty/fellows through the process of recruitment, hiring, hospital credentialing, and provider enrollment for new appointments. Additionally, you may be involved in several aspects of the appointment maintenance, promotion process, effort changes, and termination/retirement process for all ranks and tracks.

You will also work closely with faculty members, division directors, administrators, the Vice Chair for Academic Affairs, and the Chair for the Department of Radiology, in addition to the Medical School Leadership and Radiology Faculty Affairs team. We will plan for and accomplish these tasks in accordance with departmental, medical school, and university guidelines.

To Be Successful In This Role One Needs To

• Exercise initiative, tact and have a service-oriented attitude.
• Pay excellent attention to detail with ability to maintain strict confidentiality.
• Set up an organization system that allows you to keep track of many moving pieces.
• Prioritize and re-prioritize in order to meet deadlines.
• Utilize a collaborative approach to your work with the departmental faculty affairs team, faculty members, division chiefs, division administrators, and the medical staff services office.
• Self-direct your work and follow up on outstanding issues in a timely manner.
• Write letters and other communications on behalf of chair, division chiefs and the administration.

15% Additionally faculty appointment processes include professorship renewals, adjunct and emeritus ranks, secondary appointments, sabbaticals, and other leaves of absence. As well as assisting with visiting observers (covered, research scholars, non-clinical).

5% There will be interaction with our Immigration Compliance Unit to adhere to all immigration guidelines and VISA requirements.

5% Licensing, certification maintenance and employment/training verifications will be performed on a regular basis.

Required Qualifications*

Please include a cover letter with your resume.

A bachelor's degree or an equivalent combination of education and experience is necessary.

You will need knowledge of word processing, spreadsheet and database software. We need someone who has the proven ability to:

• communicate effectively
• coordinate multiple projects simultaneously
• self-motivate
• problem solve

Desired Qualifications*

We are hoping to attract someone with past experience assisting in faculty affairs and who also has a reasonable knowledge of university policies, rules and regulations regarding faculty members.

We would welcome someone who has experience in the University computer systems and applications (specifically Wolverine Access/MPathways, Elements, Cornerstone).

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Work Schedule

8:00 am to 5:00 pm (flexible)

Work Locations

Med Inn Building

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U‑M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled any time after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.