Faculty Affairs Specialist

University Of Michigan; Ann Arbor (MI); Hybrid; USD 55,000 - 70,000; Full time

Benefits offered by this job

Time off

Retirement match

Health insurance

Life insurance

Disability coverage

Flexible spending

Job summary

University of Michigan is seeking a Faculty Affairs Specialist to provide critical administrative support for promotion and tenure processes, Regents communications, and related faculty affairs matters. The role requires meticulous attention to detail, problem-solving, and strong writing and diplomacy in a fast-paced academic environment.

The successful candidate will coordinate with faculty and staff across campus, manage timelines, ensure privacy and data accuracy, and adapt to changing

Qualifications

• Bachelor's degree in a related field or equivalent combination of education, certification, and experience.
• Minimum of two years related administrative experience in a complex organization, requiring confidentiality, organization, prioritization, and attention to detail.
• Experience drafting professional written communications and serving as an effective administrative liaison across teams.
• Excellent interpersonal communication skills and the ability to interact effectively with a variety of stakeholders at all levels.
• Experience handling sensitive and confidential information; proficiency with standard business software (Word, Excel, PowerPoint, Google, etc.).

Responsibilities

• Co-manage faculty reference check process, investigate disclosures for risk mitigation, and maintain privacy compliance.
• Oversee CaseIQ platform tracking, monitor timelines, and follow up with stakeholders to ensure deadline compliance.
• Co-facilitate the promotion and tenure process on behalf of the Office of the Provost; audit submissions for accuracy and compliance.
• Direct special initiatives and projects from concept to completion, managing timelines, resources, and stakeholders.
• Generate and analyze data and reports to support tenure and promotion processes.
• Maintain follow-up processes to ensure deadlines are met and data from other offices is received promptly.

Job description

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A cover letter should be the first page of your application for this position and should describe your qualifications for, and interest in this particular position.

Job Summary

Academic Human Resources is seeking candidates for the position of Faculty Affairs Specialist. Reporting to the Faculty Affairs Administrator, this position provides critical support for the promotion and tenure process, Regents communications, and other faculty affairs matters.

Candidates for this position must have the knowledge, skills, abilities and experience needed to provide highly responsible and effective administrative support in a leadership setting. Key skills include accuracy and attention to detail, the ability to problem-solve, excellent planning and project management skills, consistent and effective follow-through, high quality writing skills, excellent customer service and diplomacy and the ability to handle sensitive matters in a discreet manner. The successful candidate will be working in a fast-paced environment with ever-changing priorities and must be adaptable, able to work under pressure to meet deadlines, and able to develop relationships with faculty and staff from across the campus to support a collaborative environment.

Responsibilities*

• Co-manage faculty reference check process (Institutional Reference Checks), investigate prior institutional records (e.g., Title IX/EEO, HR), evaluate disclosures for risk mitigation, and maintain privacy compliance.
• Oversee CaseIQ platform tracking, monitor critical timelines, and proactively follow up with stakeholders to ensure deadline compliance.
• Co-facilitate the promotion and tenure process on behalf of the Office of the Provost. Assist with monthly Regents agendas and tenure/promotion packages, auditing submissions for accuracy, compliance with University bylaws, and missing data.
• Direct special initiatives and projects from concept to completion, managing timelines, resources, and stakeholders to deliver high-quality outcomes.
• Generate and analyze data and reports to support the Tenure and Promotion process.
• Maintain systematic follow-up processes to ensure that deadlines are met and that information or material required from other offices is received on a timely basis.

Required Qualifications*

• Bachelor's degree in a related field or equivalent combination of education, certification, and experience.
• Minimum of two years related administrative experience in a complex organization, requiring confidentiality, organization, prioritization, and attention to detail.
• Demonstrated experience managing public-facing interactions, drafting professional written communications, and serving as an effective administrative liaison across teams.
• Excellent interpersonal communication skills and the ability to interact effectively with a variety of stakeholders at all levels.
• Considerable knowledge of and ability to use advanced business software and computer applications (Word, Excel, PowerPoint, Google, etc.).
• Demonstrated experience handling sensitive and confidential information.

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes .

In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include:

• Generous time off, including family leave
• A retirement plan that provides two-for-one matching contributions with immediate vesting
• Many choices for comprehensive health insurance
• Life insurance
• Long-term disability coverage
• Flexible spending accounts for healthcare and dependent care expenses

Application Deadline

Job openings are posted for a minimum of seven calendar days.The review and selection process maybegin as early as the eighth day after posting.Thisopening may be removed from posting boards and filled any time after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.