Administrative Assistant

Kimley-Horn; Austin (TX); Presencial; USD 42.000 - 52.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Retirement plan

Health coverage

Time off

Student loan matching

Tuition reimbursement

Family-friendly benefits

Descripción de la vacante

Kimley-Horn in Austin North, Texas is seeking an Administrative Assistant to join our team. This is not a remote position.

You will support project teams with document preparation, proposals, fee estimates, schedules, travel, and invoicing while maintaining confidentiality and professional client relations. The role requires 4+ years in an administrative office, strong MS Office skills, and the ability to manage multiple priorities in a fast-paced environment.

Formación

• 4+ years in a corporate/professional Administrative role.
• Excellent verbal and written communication, grammar and proofreading.
• Strong MS Office Suite proficiency.
• Professional, organized, client-oriented, and deadline driven.
• Ability to maintain confidentiality.
• Anticipates needs and manages competing priorities.
• Team player with commitment to quality.
• Self-starter in a travel-friendly leadership environment.
• Contract management and billing experience preferred.
• Graphics and PowerPoint skills preferred.

Responsabilidades

• Assist with word processing, revising client proposals and fee estimates.
• Produce plans, manuals, and reports, including copying, printing, binding, filing, and scanning.
• Compile meeting agendas, minutes, and other documents.
• Manage Outlook calendars and scheduling.
• Book travel arrangements and manage expense reports.
• Support the firm’s monthly invoicing activities.
• Partner with administrative staff and firm leaders.
• Manage reception: answer/direct calls, receive packages, greet visitors.
• Order supplies and maintain production rooms and common areas.
• Assist with event planning and coordination.
• Run occasional errands.

Conocimientos

Administrative experience

Communication skills

MS Office

Organizational skills

Confidentiality

Prioritization

Team player

Self-starter

Contract management

PowerPoint

Outlook

Herramientas

PowerPoint

Outlook

Descripción del empleo

Overview

Kimley-Horn is looking for an Administrative Assistant to join our team in Austin North, Texas (TX)! This is not a remote position.

Responsibilities

• Assist with word processing including revising client proposals and fee estimates, scope of services, forms, progress reports, and other project documents
• Assist with producing plans, project manuals, and reports
  • This can consist of copying, printing, binding, filing, and scanning documents
• Compile meeting agendas, minutes, and other miscellaneous documents
• Proactively manage Outlook calendars (meetings/call scheduling)
• Book travel arrangements and manage expense reports
• Support the office’s monthly invoicing activities
• Partner with other administrative staff firm leaders
• Manage reception activities including: answer/direct phone calls, send/receive packages, and greet visitors
• Order supplies
• Maintain and upkeep production rooms, supply rooms, and common areas
• Assist with event planning and coordination
• Run occasional errands

Qualifications

• 4+ years in a corporate/professional environment in an Administrative role
• Strong verbal and written communication skills (grammar/proofreading)
• Strong proficiency in MS Office Suite
• Professional, organized, client-oriented, and deadline driven
• Proven ability to maintain confidentiality
• Able to anticipate needs and manage competing priorities
• Positive team player with commitment to quality
• Self-starter who can thrive in an environment where leaders often travel off site serving clients
• Contract management and billing experience preferred
• Graphics and PowerPoint skills preferred

Why Kimley-Horn?

At Kimley-Horn, we do things differently. People, clients, and employees are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it— that’s why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn’s placement on the Fortune “100 Best Companies to Work” list for 19 years!

Key Benefits at Kimley-Horn

• Exceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.
• Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.
• Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
• Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.
• Professional Development: Tuition reimbursement and extensive internal training programs.
• Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.