Administrative Specialist III - Environmental Services

PeaceHealth; Springfield (OR); On-site; USD 30,000 - 45,000; Part time

Job summary

PeaceHealth in Oregon is seeking an Administrative Specialist III in Environmental Services for a Part Time, 0.50 FTE, Variable position. This role provides diverse clerical and administrative support, including communications, presentations, spreadsheets, and basic project management.

The position involves coordinating with internal and external customers, data and records management, and may assist with overflow work from administrative assistants, including receptionist duties when needed.

Qualifications

• Minimum 3 years of progressively responsible experience in a professional office.
• Proficient with Windows-based PC applications (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills.
• Strong organizational and analytical abilities; able to prioritize multiple tasks.

Responsibilities

• Receives little instruction on daily work and standard tasks.
• Applies knowledge and judgment to complete a wide range of assignments and problems.
• Provides guidance and training to other staff.
• Handles moderately difficult assignments and recommends solutions.

Skills

Windows apps

Verbal communication

Written communication

Organizational skills

Multitasking

Office equipment

Basic accounting

Education

High School Diploma or equivalent

Job description

Job Description

PeaceHealth is seeking an Administrative Specialist III in Environmental Services for a Part Time, 0.50 FTE, Variable position.

The salary range for this job opening at PeaceHealth is $21.59 – $32.39.

Job Summary

Responsible for providing diverse clerical and/or administrative support in a variety of settings; work may include but is not limited to planning, organizing and coordinating communications, presentations, spreadsheets, basic project management, data and records management, etc. as defined within the scope of the role. May assist with overflow work from administrative and executive assistants, may also have receptionist responsibilities.

Details of the Position

• Receives little instruction on daily work and general instructions on newly introduced assignments.
• Applies knowledge and independent judgment to complete a wide range of assignments and resolve problems.
• Provides guidance and training to other staff.
• Works on assignments that are moderately difficult, requiring judgment in resolving issues or in making recommendations.
• Applies knowledge of programmatic and administrative requirements.
• Frequent contacts include internal and external customers to gather information or provide information.
• Facilitates workflow for accurate completion of assignment/projects in accordance with work expectations.
• Performs other duties as assigned.

What You Bring

• High School Diploma Preferred: or equivalent
• Minimum of 3 years Required: of progressively responsible applicable experience in a professional office
• Preferred: Medical office experience and
• Preferred: Formal business and/or secretarial training or experience

Skills

• Proficient in Windows based PC applications (including Word, Excel, PowerPoint, and Outlook). (Required)
• Excellent verbal and written communication skills. (Required)
• Strong organizational and analytical skills. (Required)
• Ability to manage multiple priorities, projects and display flexibility in a fast paced and changing work environment. (Required)
• Ability to work with office equipment. (Required)
• Basic accounting skills may be preferred. (Required)

Working Conditions

• Consistently operates computer and other office equipment.
• Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
• Sedentary work.
• Predominantly operates in an office environment.
• Ability to communicate and exchange accurate information.
• The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.

PeaceHealth is committed to the overall wellbeing of our caregivers. The benefits included in positions less than 0.5 FTE are 403b retirement plan for caregiver contributions; wellness benefits, discount program, and expanded EAP and mental health program.

EEO Affprogram/Vets/Disabled in accordance with applicable local, state or federal laws.