Administrative Specialist: Clinical & Research Support

Dana-Farber Cancer Institute; Boston (MA); On-site; USD 50,000 - 61,000; Full time

Job summary

The Dana-Farber Cancer Institute is seeking an Administrative Specialist I to provide office support within the Cell Manipulation Core Facility in Boston. Under close supervision, you will handle scheduling, communications, and basic reporting to assist staff, faculty, and leadership.

This role requires strong organization, discretion, and proficiency with Microsoft Office, Google Suite, Zoom, and Excel. You will interact with internal teams and external partners, coordinate travel, and prepare

Qualifications

• High school diploma required. Bachelor’s degree preferred.
• 1 year of relevant experience.

Responsibilities

• Provide administrative support for the department, clinicians, and/or faculty.
• Perform administrative duties including answering phones, maintaining office supplies, mail management, calendars, and maintenance work orders.
• Manage meeting planning and schedules for individuals and teams.
• May liaise between patient and clinical staff for scheduling support.
• Draft communications for department members or supported individuals for review.
• May be responsible for data entry.
• Provide email and phone communication with internal and external teams or collaborators.
• May serve as onsite representative for external groups, visitors, or collaborators.
• Prepare general correspondence, letters of recommendation, Excel spreadsheets, and presentation editing.
• Handle financial tasks including P-Card review, expense reports, vendor payments, invoices, and office supply orders.
• Coordinate travel arrangements as needed by department staff.
• Maintain professionalism, discretion, and confidentiality on sensitive topics.
• Other duties as assigned.

Skills

Communication skills

MS Office

Google Suite

Zoom

Adobe

Customer service

Confidentiality

Attention to detail

Organization

Multitasking

Education

High school diploma

Bachelor's degree preferred

Job description

The Dana-Farber Cancer Institute is seeking an Administrative Specialist I to provide office support within the Cell Manipulation Core Facility in Boston. Under close supervision, you will handle scheduling, communications, and basic reporting to assist staff, faculty, and leadership.

This role requires strong organization, discretion, and proficiency with Microsoft Office, Google Suite, Zoom, and Excel. You will interact with internal teams and external partners, coordinate travel, and prepare