Administrative Specialist II-Owen Center

Arkansas State University-Beebe; Beebe (AR); On-site; USD 23,000 - 28,000; Full time

Job summary

Arkansas State University-Beebe in Beebe, AR seeks an Administrative Specialist II for the Owen Center. The position supports the Dean of Arts & Humanities and oversees the Owen Center building, handling daily operations, student and faculty needs, and coordination of schedules.

Responsibilities include managing budgets, requisitions, purchasing, mail, and maintaining records. The role requires confidentiality and the ability to interact with students, faculty, and visitors on a daily basis.

Qualifications

• Knowledge of a specialized field such as basic accounting, computer use.
• Equivalent of four years in high school, plus night, trade extension, or correspondence school specialized training, equal to two years of college.
• 7 to 11 months related experience and/or training.

Responsibilities

• Assist Students, Faculty and Visitors in Owen Center.
• Prepare Student Work Study Part-Time Employment Authorizations and Timesheets.
• Prepare Faculty Part-Time Employment Authorizations.
• Collect Syllabi and Check Content for Accuracy.
• Collect Office Hours and Check for Accuracy.
• Maintain Confidentiality of Student Records and Faculty information.
• Enter Requisitions and Order and Receive Supplies for the Division.
• Maintain Division Accounts for Ordering Supplies and Handle Mail for Owen Center.
• Maintain the Owen Center Copier and Order Supplies for Copying.
• Report Maintenance and Janitorial/Cleaning Issues to Physical Plant.
• Submit Key Requests for Faculty, Adjuncts and Staff.
• Assist the Dean with the Faculty Class Schedule Each Term and Coordinate Room Assignments.
• Keep Building Inventory of Owen Center and Data Entry of Annual Departmental Budgets.
• Monitor and Adjust Expense Budgets for Purchasing and Prepare Faculty Pay Authorizations.

Education

High school equivalency with specialized training; two years of college equivalent

Job description

Position Type: Non Classified

Job Title: Administrative Specialist II-Owen Center

Classification Title: Administrative Specialist II

Campus Location: ASU Beebe

Job Description

GENERAL DESCRIPTION OF POSITION Arkansas State University – Beebe, a two-year residential community college associated with the Arkansas State University System, invites applications for an Administrative Specialist II for the Arts & Humanities Division. The primary purpose of this position is to assist the Dean of Arts & Humanities and oversee the Owen Center building.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Assist Students, Faculty and Visitors in Owen Center.
2. Prepare Student Work Study Part-Time Employment Authorizations and Timesheets.
3. Prepare Faculty Part-Time Employment Authorizations.
4. Collect Syllabi and Check Content for Accuracy.
5. Collect Office Hours and Check for Accuracy.
6. Keep Current List of Full-time and Adjunct Faculty contact information.
7. Communicate to the Academic Dean regarding all faculty absences.
8. Maintain Confidentiality of Student Records and Faculty information.
9. Enter Requisitions
10. Order and Receive Supplies for the Division.
11. Pick up Supplies from Central Stores.
12. Process and Order Textbook Requests for the Division.
13. Maintain Division Accounts for Ordering Supplies.
14. Handle Incoming and Outgoing Mail for Owen Center.
15. Maintain the Owen Center Copier and Order Supplies Necessary for Copying.
16. Report Maintenance and Janitorial/Cleaning Issues to Physical Plant.
17. Submit Key Requests for Faculty, Adjuncts and Staff.
18. Prepare Items for Submission to M&R or for Transfer of Property.
19. Assist the Dean with the Faculty Class Schedule Each Term.
20. Coordinate Room Assignments for Each Term.
21. Keep Building Inventory of Owen Center.
22. Data Entry of Annual Departmental Budgets.
23. Monitor and Adjust Expense Budgets for Purchasing.
24. Prepare Faculty and Adjunct Pay Authorizations
25. Perform other duties as required or assigned the Division Dean.

Perform any other related duties as required or assigned

Required Qualifications

Education : Knowledge of a specialized field (however acquired), such as basic accounting, computer, etc. Equivalent of four years in high school, plus night, trade extension, or correspondence school specialized training, equal to two years of college. Experience General :7 to 11 months related experience and/or training.

Minimum Salary or Salary Range

$25,552

Stand

occasionally

Walk

occasionally

Sit

frequently

Use hand to finger, handle, or feel

regularly

Reach with hands and arms

frequently

Stoop, kneel, crouch or crawl

occasionally

Talk or Hear

continuously

Up to 10 pounds

occasionally

Does this position have any special vision requirements? Check all that apply.

Close vision, Distance vision, Color vision, Peripheral vision, Depth perception, Ability to adjust focus

Background Check Statement

This position will be subject to a pre‑employment criminal, sex‑offender registry background check. In cases where pre‑determined, an additional financial/credit history/ background check may be required as well. Convictions that have been sealed or legally eradicated and misdemeanor convictions for which probation was completed and the case was dismissed, will be excluded. Disclosure does not constitute an automatic bar to employment. Factors such as dates of the offense, seriousness and nature of the violation, rehabilitation and position applied for will be taken into account.

Background Check Requirements

Both

ASU Beebe EEO Statement

Arkansas State University‑Beebe shall provide equal opportunity for employment to all persons regardless of race, color, religion, sex, national origin, disability, age, or veteran status, and shall strive to achieve full and equal employment opportunity throughout our campuses for faculty and staff. Our goal is to foster a workplace community where individuals are valued for their diverse backgrounds and differences.

Posting Number

NC3522014

Open Date

08/04/2026

U.S. Department of Labor

• Know Your Rights https://www.dol.gov/sites/dolgov/files/OFCCP/regs/compliance/posters/pdf/22-088_EEOC_KnowYourRights-ScreenRdr.pdf
• Family and Medical Leave Act (FMLA) https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/fmlan.pdf (English) https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/fmlasp.pdf (Spanish)
• Employee Polygraph Protection Act https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/eppac.pdf