Administrative Specialist II (Law Clinics)

Georgia State University; Atlanta (GA); On-site; USD 43,000 - 48,000; Full time

Job summary

GEORGIA STATE UNIVERSITY is seeking an Administrative Specialist II for the College of Law, Center for Clinical Learning in Atlanta. Join a dynamic team supporting 10 faculty, 80 students, and 300+ clients across five clinics.

The role emphasizes student onboarding, orientation, calendaring, and event coordination, with strong emphasis on organizational skills and customer service. Full-time position with competitive benefits on campus.

Qualifications

• Bachelor's degree and two years of related experience, or a combination of education and experience.
• Proficient in Microsoft Office, with emphasis on Word and Excel. Working knowledge of Publisher or other design software a plus.
• Considerable knowledge of office management practices, policies, and event/project coordination.
• Ability to prioritize work assignments, troubleshoot complications and work under general supervision.
• Strong attention to detail.
• Effective organizational and time management skills.
• Ability to communicate effectively both verbally and in writing using good customer service skills.

Responsibilities

• Manages student application and onboarding processes for the Center for Clinical Learning.
• Plans and conducts information sessions for prospective students.
• Creates instructional and participant informational packets.
• Counsels' prospective students.
• Manages new student orientation program.
• Evaluates and makes recommendations for changes and improvements to the new student orientation based on established best practices.
• Develops and updates student orientation handbook.
• Responds to inquiries from prospective students, general public, etc. regarding program offerings.
• Manages a wide range of workshops, conferences, training sessions, and student orientation activities associated with the Center for Clinical Learning.
• Manages marketing and logistics for special events, to include coordination and scheduling of participants, speakers, and facilitators, organization of facilities and food services, and the design and production of marketing materials.
• Manages the administrative needs of faculty and legal professionals within the Center for Clinical Learning.
• Collaborates with the Clinic Administrative Manager on a variety of tasks, including but not limited to, calendar management, conflicts checking, meeting and conference call planning, travel, filing and client database management.
• Assists with the management of electronic and hard copy filing systems and departmental record-keeping.
• Performs general administrative and clerical functions for the purpose of supporting faculty and other administrators within the department.
• Maintains a wide variety of manual and electronic materials for reference and documentation in compliance with organizational and legal specifications.

Skills

Microsoft Office

Organization & time management

Communication skills

Attention to detail

Office management

Event coordination

Education

Bachelor's degree

Two years related experience

Tools

Microsoft Publisher

Job description

Job Description - Administrative Specialist II (Law Clinics) (26001458)

Job Description

Administrative Specialist II (Law Clinics) - 26001458

Description

Description : GEORGIA STATE UNIVERSITY COLLEGE OF LAW Part of one of the Southeast’s largest comprehensive research universities, Georgia State Law is a dynamic urban-centered law school located in the heart of Atlanta with approximately 650 full- and part-time students. The College of Law was created in 1982 based on its founders’ belief that a first-rate law school not only can but also must be tailored to meet the needs of the students who enter its doors. Although Georgia State Law has grown substantially in scope and reputation during the last 40+ years, this flexible, entrepreneurial, and student-centric spirit continues to resonate throughout our institution. The College of Law brings together a dynamic group of faculty and staff who promote scholarship and service that enriches the legal profession and the communities we serve. Our community fosters a culture based on ambition, hard work, dedication, and perseverance. The College of Law’s Center for Clinical Learning Department is hiring for an Administrative Specialist II. This is a full-time staff position. The Administrative Specialist II role is essential to the Center of Clinical Learning because it supports a complex service and educational operation involving 10 faculty members, 80 students, and more than 300 clients who participate in or receive services through one of the center’s five clinics. The position exists to ensure that the center can fulfill its educational and service mission while maintaining efficient operations, consistent client support, and an organized learning environment.

Administrative Support

• Manages student application and onboarding processes for the Center for Clinical Learning.
• Plans and conducts information sessions for prospective students.
• Creates instructional and participant informational packets.
• Counsels' prospective students.
• Manages new student orientation program.
• Evaluates and makes recommendations for changes and improvements to the new student orientation based on established best practices.
• Develops and updates student orientation handbook.
• Responds to inquiries from prospective students, general public, etc. regarding program offerings.
• Manages a wide range of workshops, conferences, training sessions, and student orientation activities associated with the Center for Clinical Learning.
• Manages marketing and logistics for special events, to include coordination and scheduling of participants, speakers, and facilitators, organization of facilities and food services, and the design and production of marketing materials.
• Manages the administrative needs of faculty and legal professionals within the Center for Clinical Learning.
• Collaborates with the Clinic Administrative Manager on a variety of tasks, including but not limited to, calendar management, conflicts checking, meeting and conference call planning, travel, filing and client database management.
• Assists with the management of electronic and hard copy filing systems and departmental record-keeping.
• Performs general administrative and clerical functions for the purpose of supporting faculty and other administrators within the department.
• Maintains a wide variety of manual and electronic materials (e.g. documents, files, administrative and financial records, program records, resource materials, reports, student data, budget data, etc.) for the purpose of providing up-to-date reference and documentation in compliance with organizational and legal specifications.

Budget Support

• Assist with Center budget management, planning and budget projection.
• Schedule's meetings and reserves space.
• Prepares disbursement requests.
• Makes travel arrangements.
• Reconciles monthly credit card expense reports for submission to disbursement department.
• Processes vendor payment requests.
• Attends meetings and trainings for the purpose of increasing professional knowledge and conveying and/or gathering information required to perform various business-related functions.

Benefits

The University System of Georgia (USG) provides comprehensive benefits to Georgia State employees. USG offers healthcare, dental, vision and other benefits, and retirement plan options. https://hr.gsu.edu/benefits/

USG Retirement

Teacher Retirement System -- TRS is a Defined Benefit Plan, a traditional public pension plan. Employees contribute 6% and USG contributes 22.32% to the plan. Your retirement benefit is calculated by factoring years of service, final salary and 2% multiplier. Employees are vested after 10 years. See the retirement details for more information.

Tuition Assistance Program (TAP)

Full-time employees enrolled in a USG degree program may earn their degree for free. Find the TAP details here.

Qualifications

Qualifications :

Minimum Hiring Qualifications

Bachelor's degree and two years of related experience, or a combination of education and experience.

Preferred Hiring Qualifications

• Proficient in Microsoft Office, with emphasis on Word and Excel. Working knowledge of Publisher or other design software a plus.
• Considerable knowledge of office management practices, policies, and event/project coordination.
• Ability to prioritize work assignments, troubleshoot complications and work under general supervision.
• Strong attention to detail.
• Effective organizational and time management skills.
• Ability to communicate effectively both verbally and in writing using good customer service skills.

College/Business Unit

College of Law

Department

Law Clinics

Location

Atlanta Campus

Shift

8:30am - 5:15pm (Monday - Friday)

Salary

$43,100 - $48,000

Pay Grade

16

FLSA Status

Non-Exempt

Job Type

Full Time (Benefits Eligible)

Job Posting

11/04/26, 3:43:47 PM

Closing Date

11/23/26, 4:59:00 AM

Georgia State University Values

COMMUNITY: Fostering a distinctive shared identity and common purpose across our multi-campus university, IDENTITY, PLACEMAKING & BELONGING: Respecting the dignity and value of all people and perspectives through honorable conduct based on engagement, fairness, access, and civility, TRANSFORMATION: Intentionally pursuing knowledge, practice, and scholarly rigor to inspire lifelong learning, and to make our community and the world a better place INTEGRITY: Adhering to our values, mission, and the truth through respectful cooperation and effective stewardship of resources, EXCELLENCE: Achieving the highest standards and distinction in teaching, research, and service, STRATEGIC INNOVATION: Embracing invention and creativity in the pursuit of meaningful discovery using our collective talents USG Core Value Statement The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Equal Employment Opportunity

Georgia State University is an equal opportunity employer with regard to veterans and individuals with disabilities and prohibits discrimination on the basis of an individual’s race, color, religion, sex, national origin, age, disability,, genetic information, or protected veteran status. Background Check Successful candidate must be able to pass a comprehensive criminal background investigation and other background searches as applicable to the job such as credit check and Motor Vehicle Record. Clery Disclosure of Campus Security Policy and Campus Crime: Georgia State University is committed to its students' and employees' safety and security. It complies with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) to provide information on certain crimes on campus. This position may be designated as a Campus Security Authority, ensuring that reported crimes are routed to the appropriate University office.

Georgia State University prohibits discrimination on the basis of an individual's age, color, disability, genetic information, national origin, race, religion, sex, or veteran status.