Administrative Specialist II – Certification & Compliance

State of Maine; Augusta (ME); On-site; USD 28,000 - 40,000; Full time

Job summary

State of Maine’s Department of Education Office of Higher Education and Educator Support Services seeks a skilled administrative professional in Augusta. The role supports certification coordination, interpretation of rules, and processing complex applications for authorizations and certifications.

Candidates should have strong office management knowledge, ability to apply relevant rules to non-routine cases, and experience with budgeting and financial statements.

Qualifications

• Experience in advanced administrative support at a statewide level.
• Ability to apply rules and policies to non-routine applicants.
• Experience with budgeting, accounting and financial statements.

Responsibilities

• Provide advanced office and administrative support to the agency and public.
• Coordinate, implement, and oversee certification team activities.
• Exercise independent judgement and discretion in guiding the public via emails and phone calls; process applications leading to authorizations and certification.
• Review discrepancy reports to ensure accuracy of certification data and financial records.

Skills

Office management

Rulemaking processes

Business correspondence

Rule interpretation

Analytical reasoning

Non-routine case guidance

Management goals alignment

Representing organization

Work planning and adaptability

Processing applications

Education

Bachelor's degree in accounting or education

Job description

State of Maine’s Department of Education Office of Higher Education and Educator Support Services seeks a skilled administrative professional in Augusta. The role supports certification coordination, interpretation of rules, and processing complex applications for authorizations and certifications.

Candidates should have strong office management knowledge, ability to apply relevant rules to non-routine cases, and experience with budgeting and financial statements.