Administrative Specialist II: Budget, Procurement & Reporting

City of Dallas; United States; On-site; USD 34,000 - 38,000; Full time

Job summary

The City of Dallas is hiring for an Administrative Specialist II to provide intermediate to advanced administrative support across accounting, procurement, budget, and program administration. This role supports multiple departments and ensures accurate data handling and timely reporting.

Responsibilities include processing invoices, assisting with budget analysis, coordinating meetings, and preparing presentations. A high school diploma or GED is required, with 4 years of related experience.

Qualifications

• Education: High school diploma or GED.
• Experience: 4 years in administrative support with at least two of: AP/AR, invoicing, procurement, budgeting, contract administration, or records management.
• Equivalency: A bachelor’s degree in business or related field meets education/experience; other combos may meet requirements.

Responsibilities

• Perform advanced administrative tasks including accounting, procurement, budgeting, and accounts payable/receivable.
• Plan and support department programs; maintain records and handle petty cash.
• Prepare and disseminate information about agency programs and procedures.
• Coordinate meetings, conferences, and inter-department projects.

Skills

Office procedures

Customer service

Data accuracy

Verbal and written communication

Education

High school diploma or GED

Bachelor’s degree in business/related field (optional equivalency)

Tools

Accounts payable/receivable tools

Budgeting software

Job description

The City of Dallas is hiring for an Administrative Specialist II to provide intermediate to advanced administrative support across accounting, procurement, budget, and program administration. This role supports multiple departments and ensures accurate data handling and timely reporting.

Responsibilities include processing invoices, assisting with budget analysis, coordinating meetings, and preparing presentations. A high school diploma or GED is required, with 4 years of related experience.