Administrative Specialist II

NCDOT; Northern (KY); Hybrid; USD 41,000 - 72,000; Full time

Job summary

North Carolina Department of Transportation seeks an Administrative Specialist II to support the Traffic Safety Unit with personnel actions, budgeting and SAP responsibilities. This role requires strong administrative skills and proficiency in MS Office and SAP for daily tasks, reporting, and coordination with multiple stakeholders.

The position emphasizes preparing detailed activity reports, managing correspondence, and ensuring compliance with state policies.

Qualifications

• High school diploma or GED with four years of related administrative experience, or equivalent.
• Proficiency in Word, Excel, SAP, Outlook, Power Point, Access and Workday is preferred.
• Must be able to independently develop and compose reports, spreadsheets and correspondence with technical terminology.
• Must be able to legally operate a motor vehicle.

Responsibilities

• Provide assistance and support to the Traffic Safety Unit for personnel actions, FMLA, performance management, postings, applications, and service awards.
• Provide administrative support items including fixed assets, meeting scheduling and travel arrangements.
• Coordinate training and SAP (BSIP) for the Unit and support budget items (payroll, expenses, purchases, travel authorizations).
• Develop activity reports, spreadsheets, and correspondence that may involve technical terminology.

Skills

Word

Excel

SAP

Outlook

PowerPoint

Access

Workday

Education

High school diploma or GED

Tools

Word

Excel

SAP

Outlook

PowerPoint

Access

Workday

Job description

Position Details

Agency Dept of Transportation Division State Hwy Administrator - Div of Hwys Job Classification Title Administrative Specialist II (S) Position Number 60026531 Grade NC09

About Us

It’s the mission of the NC Department of Transportation to connect people, products and places safely and efficiently with customer focus, accountability, and environmental sensitivity to enhance the economy and vitality of North Carolina. We encourage you to consider joining NCDOT where our work not only serves the citizens of North Carolina but has an impact on our world through all modes of transportation.

Description of Work

Please note that all positions close at 12:00 AM on the posted closing date. You must apply by 11:59 PM prior to the posted closing date.

“INTERNAL POSTING-only temporary or permanent NC state government employees or layoff candidates with the State of North Carolina eligible for RIF priority reemployment consideration as described by GS 126 May Apply” This is a repost. Previous applicants do not need to reapply and are still being considered.

This position provides assistance and support to the Traffic Safety Unit to manage all personnel related items (personnel actions, FMLA, performance management, postings, applications, service awards, etc.) and administrative support items (fixed assets, meeting scheduling and support, travel arrangements, etc.). This position serves as the Unit coordinator for training and SAP (BSIP). This position also provides support to the Unit for budget items (payroll, expenses, purchases, excess travel authorizations, etc.), programs (traffic ordinances, traffic counts, Surface Transportation Assistance Act, etc.), and other items as needed. The individual in this position must independently develop and compose a variety of activity reports, spreadsheets, and correspondence that may involve technical terminology. Must be able to legally operate a motor vehicle.

Salary Grade and Salary Range

NC09 $41,206.00-$72,113.00

Management prefers applicants with the following:

• Considerable knowledge of standard departmental and unit applications such as Word, Excel, SAP, Outlook, Power Point, Access, Workday, etc.
• Human Resources experience
• Fixed asset management experience using SAP
• Experience creating purchase requisitions and purchase orders
• Customer service experience

Minimum Education and Experience

High school diploma or General Educational Development (GED) diploma and four years of related administrative experience; or equivalent combination of education and experience.

Eligibility and Diversity

In accordance with the Governor’s Executive Order 303, our agency supports second-chance employment for individuals who were previously incarcerated or justice-involved. We invite all potential applicants to apply for positions for which they may be qualified. It is important that your application includes all your relevant education and work experience and that you answer all questions associated with the application.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.

Benefits

Eligible state employees are entitled to comprehensive benefits, including a variety of leave options, professional development opportunities, insurance, and more.

Additional Information

Permanent, temporary, and time-limited state government jobs can be found from the mountains to the coast. All job postings close at 11:59pm the night before the End Date on the posting.