Administrative Specialist II

Arts In Wilmington; Northern (KY); Hybrid; USD 41,000 - 72,000; Full time

Job summary

NC Department of Transportation in North Carolina seeks an Administrative Specialist II to support the Traffic Safety Unit with personnel actions, travel arrangements, budget items and SAP tasks. The role includes independent development of reports and correspondence and requires legal operation of a vehicle.

The position requires a high school diploma or GED with four years of related administrative experience; knowledge of Word, Excel, SAP, Outlook, PowerPoint, Access, and Workday is expected,

Qualifications

• High school diploma or GED and four years of related administrative experience; or equivalent combination of education and experience.
• Knowledge of standard departmental applications such as Word, Excel, SAP, Outlook, PowerPoint, Access, Workday, etc.
• HR experience and SAP-based fixed asset management experience.
• Experience creating purchase requisitions and purchase orders.
• Customer service experience.

Responsibilities

• Assist Traffic Safety Unit with personnel actions, FMLA, performance management, postings, applications, service awards, etc.
• Provide administrative support (fixed assets, meeting scheduling, travel arrangements).
• Serve as Unit coordinator for training and SAP (BSIP).
• Support budget items (payroll, expenses, purchases, travel authorizations).
• Develop and compose activity reports, spreadsheets and correspondence.

Skills

Customer service

Purchase requisitions

Purchase orders

Fixed asset management

HR experience

Education

High school diploma or GED

Tools

SAP

Word

Excel

Outlook

PowerPoint

Access

Workday

Job description

Position Details

Agency Dept of Transportation Division State Hwy Administrator - Div of Hwys Job Classification Title Administrative Specialist II (S) Position Number 60026531 Grade NC09

About Us

It’s the mission of the NC Department of Transportation to connect people, products and places safely and efficiently with customer focus, accountability, and environmental sensitivity to enhance the economy and vitality of North Carolina. We encourage you to consider joining NCDOT where our work not only serves the citizens of North Carolina but has an impact on our world through all modes of transportation.

Description of Work

Please note that all positions close at 12:00 AM on the posted closing date. You must apply by 11:59 PM prior to the posted closing date.

“INTERNAL POSTING-only temporary or permanent NC state government employees or layoff candidates with the State of North Carolina eligible for RIF priority reemployment consideration as described by GS 126 May Apply” This is a repost. Previous applicants do not need to reapply and are still being considered.

This position provides assistance and support to the Traffic Safety Unit to manage all personnel related items (personnel actions, FMLA, performance management, postings, applications, service awards, etc.) and administrative support items (fixed assets, meeting scheduling and support, travel arrangements, etc.). This position serves as the Unit coordinator for training and SAP (BSIP). This position also provides support to the Unit for budget items (payroll, expenses, purchases, excess travel authorizations, etc.), programs (traffic ordinances, traffic counts, Surface Transportation Assistance Act, etc.), and other items as needed. The individual in this position must independently develop and compose a variety of activity reports, spreadsheets, and correspondence that may involve technical terminology. Must be able to legally operate a motor vehicle.

Salary Grade and Salary Range

NC09 $41,206.00-$72,113.00

Management prefers applicants with the following:

• Considerable knowledge of standard departmental and unit applications such as Word, Excel, SAP, Outlook, Power Point, Access, Workday, etc.
• Human Resources experience
• Fixed asset management experience using SAP
• Experience creating purchase requisitions and purchase orders
• Customer service experience

Minimum Education and Experience

High school diploma or General Educational Development (GED) diploma and four years of related administrative experience; or equivalent combination of education and experience.

Eligibility and Diversity

In accordance with the Governor’s Executive Order 303, our agency supports second-chance employment for individuals who were previously incarcerated or justice-involved. We invite all potential applicants to apply for positions for which they may be qualified. It is important that your application includes all your relevant education and work experience and that you answer all questions associated with the application.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.

Benefits

Eligible state employees are entitled to comprehensive benefits, including a variety of leave options, professional development opportunities, insurance, and more.

Additional Information

Permanent, temporary, and time-limited state government jobs can be found from the mountains to the coast. All job postings close at 11:59pm the night before the End Date on the posting.