Administrative Specialist II

Southern Arkansas University; North Carolina; On-site; USD 42,000 - 62,000; Full time

Job summary

A university in North Carolina seeks an Administrative Specialist II at the Samarcand Training Academy. This role involves processing purchase requests and vendor payments while ensuring effective communication across various stakeholders. Strong detail orientation and collaboration skills are essential. Join our team to contribute to procurement activities in a supportive environment.

Qualifications

• Must work independently and as part of a team.
• Interactions with multiple stakeholders from government and private sectors.
• Strong communication and collaboration skills
• Familiarity with procurement processes and document handling

Responsibilities

• Enter and process purchase requests for various goods.
• Compile inventory reports for procurement evaluation.
• Assist vendors with system registrations and payment inquiries.
• Compile inventory reports to evaluate procurement needs
• Assist vendors with system registrations, quotes, invoices and payments
• Reconcile procurement and payment cards in established guidelines
• Handle incoming payments from student invoicing system

Skills

Detail oriented

Strong communication skills

File management skills

Negotiation skills

Relationship-building skills

Job description

This Administrative Specialist II is located at the Samarcand Training Academy in Jackson Springs, NC (Moore County).

Responsibilities

• Enter and process purchase requests, including emergency and pressing needs acquisitions for state term contract items, janitorial supplies, food service needs, building materials, furniture, propane, fuel and various other goods and service needs in the North Carolina E‑Procurement System.
• Understand the purchasing thresholds for direct pays, p‑cards, small, informal, formal and IT purchases.
• Process receipt items in the e‑procurement system appropriately to the matching purchase order and process the invoice for payment accordingly. Vendor payment will be processed by protocols in the invoice management system through direct payments within an acceptable timeframe.
• Compile inventory reports to assist with evaluating procurement needs.
• Assist vendors with system registrations, quotes, invoice and payment inquiries.
• Complete procurement card and WEX card reconciliations within established guidelines.
• Properly handle incoming payments received from the established student invoicing system.

Expectations

The employee in this position is expected to be detail oriented, work independently as well as in a team environment, and possess strong file management skills. Additionally, the employee is expected to possess strong communication and collaboration skills. The position involves interacting with multiple stakeholders from government agencies and private industry. The applicant must have effective communication, negotiation, and relationship‑building skills to facilitate work across these different sectors and show professionalism.