Purchasing Specialist

Florence-Darlington Technical College; Florence (SC); On-site; USD 45,000 - 65,000; Full time

Job summary

Florence-Darlington Technical College is seeking an organized purchasing professional to procure goods and services in accordance with state procurement codes and college policies.

The role oversees the P-Card program, verifies transactions, trains cardholders, and assists with audits and vendor management. Strong communication, multi-tasking, and regulatory knowledge are essential.

Qualifications

• Bachelor’s degree in a related field + 1 year related work experience; or, an associate degree in a related field + 3 years related work experience; or, HS diploma + 5 years related work experience.
• Preferred: CPPB certification and governmental purchasing experience in higher education.
• Knowledge of procurement principles and the SC Consolidated Procurement Code; ability to interpret rules and communicate with stakeholders.

Responsibilities

• Process purchase requisitions and purchase orders; confirm accuracy; maintain electronic files and email POs to vendors.
• Administer and audit the P-Card program; ensure compliance, reconcile transactions, and conduct monthly audits.

Skills

Effective communication

Time management

Attention to detail

Analytical thinking

Education

Bachelor's degree or related field

Associate degree + 3 years experience

High school diploma + 5 years experience

Tools

Colleague

Etrieve

Job description

Description General Responsibilities:

Reports to the Purchasing Manager, under general supervision, procures a variety of goods and services for the College in accordance with the provisions of the Consolidated Procurement Code and established agency policies.

Examples of Duties Job Functions:

• Analyzes and processes all purchase requisitions for the College. Confirms accuracy of purchase orders and blanket purchase orders. Maintains purchasing electronic file system by scanning documents into Etrieve. Emails all purchase orders or blanket purchase orders to vendors. Also confirms receipt of orders with vendors. Checks order status as needed. Schedules bulk deliveries with departments, as needed, and notifies shipping and receiving. Process all change orders to include increases, decreases, budget changes, quantity changes and price changes to purchase orders or blanket purchase orders.
• Administer and oversee FDTC’s Purchasing Card (P-Card) program. Ensure cardholders comply with purchasing policies, procedures, and spending limits. Review and reconcile purchasing card transactions for accuracy and proper account coding. Monitor transactions for policy violations, misuse, fraud, or unauthorized purchases. Verify supporting documentation, receipts, and approvals for all card transactions. Conduct monthly audits of purchasing card activity and resolve discrepancies. Train cardholders and approvers on P-Card policies, procedures, and compliance requirements. Generate reports on purchasing card activity, spending trends, and compliance metrics. Assist with internal and external audits by providing required documentation and reports.
• Working with the Purchasing Manager, advises College personnel on procurement policies and procedures. Keeps updated on and informs the College of Statewide Term Contracts. Consults, as needed, with State procurement office on procurements for the College. Assists with conducting departmental training for faculty and staff on College Policies and Procedures for Purchasing, as needed.
• Obtains and maintains W-9 forms from new vendors. Establish new vendors and maintains their records in Colleague.
• Assist in maintaining and updating FDTC Purchasing manuals as required by State Audit and Certification to include: FDTC Purchasing manual; FDTC Purchasing Card manual and College Purchasing Policies and Procedures.
• Other duties related to purchasing.

Typical Qualifications Minimum Requirements:

Bachelor’s degree in a related field + 1 year related work experience; or, an associate degree in a related field + 3 years related work experience; or, HS diploma + 5 years related work experience.

Preferred Requirements:

Minimum as listed plus governmental purchasing experience in a higher education setting and Certification as a Public Buyer (CPPB) preferred. Knowledge of procurement principles and practices. Knowledge of the SC Consolidated Procurement Code. Ability to interpret rules, regulations and laws and disseminate information. Ability to communicate effectively with College employees, vendors, and other purchasing professionals. Ability to identify and analyze factors in awarding contracts. Must be organized and able to coordinate with other staff, departments, officials, agencies, organizations, and the public. Must be able to multi-task and prioritize workload.

Supplemental Information Anticipated Work Hours:

Monday – Thursday, 8:00 am – 5:30 pm; Friday – 8:00 am – 11:30 am

EOE/AA/ADA/M/F/D/V are encouraged to apply.

Classification:

AC20 Gen 8 #61130838 #Legacy 142005

Miscellaneous:

Some overnight travel for training and conferences may be required – employee will participate in the SC Association of Government Purchasing Officials.