Procurement Specialist II

New River Community and Technical College; Center Township (Beaver County); On-site; USD 35,000 - 52,000; Full time

Job summary

The Purchasing Clerk II at New River Community and Technical College performs a range of clerical and procurement duties to support department operations. This includes requisitioning supplies, obtaining bids, and reconciling purchase orders and invoices.

Responsibilities emphasize accuracy, compliance with state and institutional policies, and effective vendor communications. Strong organizational and problem-solving skills are essential.

Qualifications

• Associate degree in business administration, accounting, finance, or related field required or equivalent
• 1–2 years of purchasing, accounting, or business office support experience
• Valid Driver’s License required

Responsibilities

• Procure materials, supplies, and services per established methods and state requirements.
• Coordinate purchasing and shipping/receiving activities, monitor outstanding orders and communicate with vendors.
• Maintain records with detailed files of purchase orders, invoices, and delivery schedules.
• Communicate with vendors and department heads for order status, quotes, and shipments.
• Administer purchasing card and other authorized payments with proper documentation and controls.
• Process accounts payable documents and resolve discrepancies to ensure timely payments.
• Conduct fixed-assets inventory and reconciliation for compliance with state and institutional rules.
• Cross-train across departments to maintain operational continuity and cover backup duties.
• Perform other duties as assigned.

Skills

Purchasing procedures

Inventory practices

Financial recordkeeping

Spreadsheet proficiency

Vendor communications

Attention to detail

Time management

Independence with teamwork

Oasis proficiency

Education

Associate degree in business administration

Bachelor’s degree preferred

Tools

Oasis

Job description

The Purchasing Clerk II at New River Community and Technical College performs a range of clerical and procurement duties to support department operations. This includes requisitioning supplies, obtaining bids, and reconciling purchase orders and invoices.

Responsibilities emphasize accuracy, compliance with state and institutional policies, and effective vendor communications. Strong organizational and problem-solving skills are essential.