ADMINISTRATIVE SPECIALIST II

State of Maryland; Maryland; On-site; USD 38,000 - 48,000; Full time

Job summary

The Maryland Department of Health – Frederick County Health Department is seeking an Administrative Coordinator to support the HIV program, CareWare data management, and 340B coordination. This role emphasizes documentation, monitoring compliance, and preparing reports for federal, state, and local requirements.

The position involves assisting with quality improvement activities and supporting day-to-day operations to strengthen HIV prevention, care, and treatment services.

Qualifications

• Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
• Experience: One year of experience performing administrative staff, clerical, clerical technical, or secretarial work.
• Substitution options: 30 college credits may substitute for the required experience; military staff experience may substitute on a year-for-year basis.

Responsibilities

• Provide administrative, programmatic, data management, and Continuous Quality Management support for the HIV program and related services.
• Coordinate CareWare data management, RSAR submissions, and required reports in accordance with laws and policies.
• Serve as primary administrative coordinator for 340B program activities, assist with performance monitoring and quality improvement efforts.

Job description

Introduction

• * * THIS RECRUITMENT IS LIMITED TO CURRENT FREDERICK COUNTY HEALTH DEPARTMENT, HEALTH CARE CONNECTION AND PREVENTION DIVISION HIV PROGRAM EMPLOYEES ONLY. * * * GRADE STD0011 LOCATION OF POSITION MDH - Frederick County Health Department 350 Montevue Lane

Frederick, MD 21702

Main Purpose of Job

This position will provide advanced administrative, programmatic, data management, and Continuous Quality Management (CQM) support for the Local Health Department's HIV Program, including coordination of key operational functions for the Ryan White HIV/AIDS Program, HIV prevention services, and the 340B Drug Pricing Program. This position supports day-to-day administrative operations by maintaining program documentation, assisting with compliance monitoring, coordinating CareWare data management, annual Ryan White Services Report (RSR) submissions, and preparing required reports and analyses in accordance with federal, state, and local requirements.

This position serves as the primary administrative coordinator for 340B program activities, supporting data tracking, audit preparation, and contract pharmacy coordination under the direction of program leadership. Additionally, this position supports CQM activities by assisting with performance monitoring, identifying opportunities for improvement, coordinating quality improvement efforts, and contributing to efforts that strengthen program compliance, improve data accuracy, and enhance the quality of HIV prevention, care, and treatment services.

Minimum Qualifications

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: One year of experience performing administrative staff, clerical, clerical technical, or secretarial work.

Notes

• Candidates may substitute 30 credit hours from an accredited college or university for the required experience.
• Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience.

Desired Or Preferred Qualifications

The desired candidate should possess the following:

• General understanding and experience using Microsoft Office Suite, such as Excel.
• Administrative support experience in a health care program or setting.

LIMITATIONS ON SELECTION

• * * THIS RECRUITMENT IS LIMITED TO CURRENT FREDERICK COUNTY HEALTH DEPARTMENT, HEALTH CARE CONNECTION AND PREVENTION DIVISION HIV PROGRAM EMPLOYEES ONLY. * * *

Special Requirements

Candidates may be responsible for providing their own transportation as needed to access meetings, remote locations, and job destinations as assigned.

SELECTION PROCESS

Applicants who meet the minimum (and selective) qualifications will be included in further evaluation. The evaluation may be a rating of your application based on your education, training and experience as they relate to the requirements of the position. Therefore, it is essential that you provide complete and accurate information on your application. Please report all related education, experience, dates and hours of work. Clearly indicate your college degree and major on your application, if applicable. For education obtained outside the U.S., any job offer will be contingent on the candidate providing an evaluation for equivalency by a foreign credential evaluation service prior to starting employment (and may be requested prior to interview).

Complete applications must be submitted by the closing date. Information submitted after this date will not be added.

Incorrect application forms will not be accepted. Resumes will not be accepted in lieu of a completed application.

Candidates may remain on the certified eligible list for a period of at least one year. The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.

Benefits

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.