Administrative Specialist I (Personnel Assistant) - Nash Correctional Institution

North-Carolina-Department-of-Correction; North Carolina; On-site; USD 39,000 - 69,000; Full time

Benefits offered by this job

Health Insurance

Retirement Plans

NCFlex Benefits

Paid Vacation

Job summary

North Carolina Department of Adult Correction is seeking an Administrative Specialist I to support salary administration and HR functions at a medium custody facility. The role involves using Workday for recruitment steps, processing I-9s, and entering actions in BEACON/FIORI, plus managing time and leave and assisting with benefits information.

The position requires knowledge of HR duties, proficiency in Microsoft Office, and Workday experience.

Qualifications

• High school diploma or GED required.
• Minimum two years administrative experience.
• Knowledge of HR duties preferred.

Responsibilities

• Provide salary administration support for correctional facility.
• Calculate salary qualifications for hires, promotions, in-range adjustments.
• Collaborate with facility management to ensure appropriate salary offers.
• Utilize Workday to move candidates through hiring process and complete I-9s.
• Enter employee actions into BEACON/FIORI and ensure completion.
• Administer time and leave management in FIORI.
• Correct time entries as needed.
• Troubleshoot leave and payroll discrepancies.
• Oversee accrual and use of compensatory time (holiday, gap, OT).
• Manage adverse weather leave liabilities.
• Provide information on policies related to time and leave management.
• Provide information on all employment benefits.
• Assist employees in retirement preparation.

Skills

HR duties

Microsoft Office

Workday

BEACON/FIORI

Education

High School diploma or GED

Two years related administrative experience

Equivalent education/experience

Tools

Workday

BEACON

FIORI

Job description

AgencyAdult CorrectionDivisionCOO - OPS - Institutions OperationsJob Classification TitleAdministrative Specialist I (S)Position Number60059878GradeNC08About UsThe NC Department of Adult Correction is one of the largest state agencies with more than 14,000 employees. It is responsible for safeguarding and preserving lives and property through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced for violating North Carolina laws. This department includes state prisons with custody, healthcare, and facility operations staff as well as probation/parole officers who supervised sentenced people in the community. Other divisions include Administration, Health Services, Rehabilitation & Reentry, Special Operations and the Post-Release Supervision & Parole Commission. We have a mission that matters!Description of WorkReporting to the Administrative Officer (AO) at a medium custody male correctional facility, this position works in the Human Resources Department and performs various HR functions. Responsibilities of this position include, but are not limited to, the following:1. Providing salary administration support to correctional facility.2. Calculating salary qualifications for new hires, promotions, in-range adjustments etc.3. Collaborating with correctional facility management to ensure salary offers are appropriate for the job class.4. Utilizing Workday to move candidates through the hiring process and completing I-9s timely with new hires.5. Keying employee actions into BEACON/FIORI and following through to completion of each action.6. Utilizing the FIORI system to administer all areas of time and leave management.7. Correcting time entries on an as needed basis.8. Troubleshooting leave and pay problems which pertain to negative leave balances or payroll discrepancies.9. Overseeing the accrual and usage of compensatory time to include holiday comp, gap hours, and overtime comp.10. Managing the adverse weather leave liabilities.11. Providing information to employees on policies surrounding time and leave management.12. Providing information to employees on all benefits related to employment.13. Working with employees in preparation of retirement.Knowledge Skills and Abilities/Management PreferencesCandidates now meet the minimum qualifications of a position if they meet the Minimum Education and Experience listed on the vacancy announcement. The Knowledge, Skills, and Abilities (KSAs)/Management Preferences are not required but applicants who possess the following skills are preferred:Documented knowledge of HR duties.Documented knowledge of Microsoft Office Software applications (Excel, Word, etc).Documented knowledge of Workday or other program utilized for recruitment and hiring.Compensation and BenefitsThe State of North Carolina offers a comprehensive benefits package including:Health Insurance optionsRetirement PlansNCFlex Supplemental BenefitsPaid Vacation, Sick, and Community Service LeavePaid Parental LeaveSalary Range : $39,244 - $68,679This posting will close at 11:59 p.m. the night BEFORE the end date listed above .This is a full-time position (40 hours per week) with established working hours of Monday-Friday, 8am-5pm and may require working beyond normal work schedule to meet business needs.About Nash Correctional InstitutionNash Correctional Institution is a medium custody facility located in Nashville, Nash County NC. It houses approximately 654 male offenders. The facility provides offender labor to two Correction Enterprises operations located on site: the Optical Plant and the Print Plant. The Optical Plant manufactures eyeglasses for customers such as Medicaid and the Division of Services for the Blind. The Print Plant is a full-service print shop dedicated to printing services for state government agencies, public school systems, state community colleges and universities, and non-profit organizations.Supplemental Application InformationApplication ProcessNCDAC uses the Merit-Based Recruitment and Selection Plan to fill positions with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position.Applicants must complete the application in full. Resumes will not be accepted in lieu of completing the State application. Applications must include :Complete education history (including high school)Full work experience detailsCertificates and licenses, if applicableEducation must be from appropriately accredited institutions.Information provided must support responses to supplemental questions. Incomplete applications may impact screening and salary determination.Applicants may be subject to a criminal background check and drug screen.If multiple applications are submitted, only the most recent application received before the closing date will be considered .Criminal Justice Certified PositionsIf applying for a position certified through the NC Dept. of Justice - Criminal Justice Standards Division, click this link for specific certification requirements: Correctional & Probation/Parole Officer Certification . ALL applicants must:Meet Criminal Justice Standards requirements (12 NCAC 09G .0302)Pass a criminal background checkProduce a negative drug screening resultSuccessfully complete medical and psychological evaluationsPossess a valid driver’s licenseEducation Equivalency VerificationThe State of North Carolina/Office of State Human Resources (OSHR) uses the National Association of Credential Evaluation Services (NACES) as a referral resource for applicants who need to have their credentials certified as equivalent. For a list of organizations that perform this specialized service, please visit the NACES membership website at https://www.naces.org/members .Veterans’ and National Guard PreferenceApplicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications.Applicants seeking National Guard Preference must attach an NGB-23A (RPAS), along with the state application, if they are a current member of the NC National Guard in good standing.Applicants who are former members of either the NC Army National Guard or the NC Air National Guard, with honorable discharge and six years of creditable service, must attach a copy of the DD-256 or NGB-22, along with the state application.PREA RequirementThe NC Dept. of Adult Correction must adhere to the US Dept. of Justice Final Rule on the \"National Standards to Prevent, Detect, and Respond to Prison Rape.\" Click this link for information on hiring and promotion prohibition requirements for all positions in the NC Dept. of Adult Correction: PREA Hiring and Promotion ProhibitionsADA AccommodationsConsistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA), NCDAC is committed to the full inclusion of all qualified individuals. If reasonable accommodation is needed to participate in the job application or interview process, please contact the person indicated below.Contact InformationIf there are any questions about this posting other than your application status , please contact Celeste Robinson at [e-mail] or by phone at 919-582-6116. (Email is preferred and more efficient.)Minimum Education and ExperienceSome state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.High School diploma or General Educational Development (GED) diploma AND two years of related administrative experience ; or equivalent combination of education and experience.EEO StatementT he State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.Recruiter:Celeste Renee RobinsonEmail:[e-mail]