Administrative Associate II (Mailroom) - Nash Correctional Institution

Adult Correction; North Carolina; On-site; USD 31,000 - 51,000; Full time

Benefits offered by this job

Health Insurance Options

Retirement Plans

NCFlex

Supplemental Benefits

Paid Vacation, Sick, and Community Ser

Job summary

NC Department of Adult Correction is seeking an Administrative Associate II (S) at Nash Correctional Institution in Nash County, NC. The role handles high-volume mail processing, security screening, and logging of offender financial documents.

It requires basic word processing or spreadsheet skills and offers a structured public-service career path. The position is full-time (40 hours/week), Monday–Friday, 8am–5pm, with potential overtime to meet business needs.

Qualifications

• High School diploma or GED required.
• One year of administrative experience, or an equivalent combination of education and experience.
• Knowledge of word processing or spreadsheet programs preferred.

Responsibilities

• Processing a high volume of mail and interoffice correspondence daily.
• Maintaining facility security by reviewing incoming mail for contraband or threats.
• Reviewing publications for policy compliance to ensure safety and security.
• Processing and logging offender legal mail and facility certified mail.
• Using postage meters to determine cost of outgoing mail and packages.

Skills

Word processing

Spreadsheet programs

Education

High School Diploma or GED

Job description

Agency Adult Correction Division COO - OPS - Institutions Operations Job Classification Title Administrative Associate II (S) Position Number 60059888 Grade NC02

The NC Department of Adult Correction is one of the largest state agencies with more than 14,000 employees. It is responsible for safeguarding and preserving lives and property through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced for violating North Carolina laws. This department includes state prisons with custody, healthcare, and facility operations staff as well as probation/parole officers who supervised sentenced people in the community. Other divisions include Administration, Health Services, Rehabilitation & Reentry, Special Operations and the Post-Release Supervision & Parole Commission. We have a mission that matters!

Reporting to the Fiscal Sergeant II at a medium custody male correctional facility, this position is responsible for processing, reviewing, and distributing all outgoing mail, packages, legal, certified, and courier mail.

Job Responsibilities

• Processing a high volume of mail and interoffice correspondence daily.
• Maintaining security of the facility by searching/reviewing all incoming mail for unauthorized items/contraband, and correspondence deemed a threat to the safety, security, and orderly function of the facility.
• Reviewing publications received for compliance with NCDAC policies to maintain safety and security.
• Processing and logging all offender legal mail and facility certified mail.
• Using postage meter to apply postage and determine cost of out-going mail/packages.
• Delivering and picking up mail daily from the post office.
• Picking up and delivering mail to assigned drop off points within the facility daily which will require a significant amount of walking even during inclement weather.
• Entering money orders, cashier/certified checks received for offenders into offender bank accounts (trust fund accounts).
• Responding to requests for information from staff, offenders and the general public both verbally and written.
• Having limited contact with offenders.
• Lifting of mail crates and package up to 25 pounds.

Knowledge, Skills, and Abilities (KSAs)/Management Preferences: Candidates now meet the minimum qualifications of a position if they meet the Minimum Education and Experience listed on the vacancy announcement. The KSAs/Management Preferences are not required but applicants who possess the following skills are preferred: Documented working knowledge of word processing or spreadsheet programs.

Compensation and Benefits

The State of North Carolina offers a comprehensive benefits package including:

• Health Insurance Options
• Retirement Plans
• NCFlex
• Supplemental Benefits
• Paid Vacation, Sick, and Community Service Leave
• Paid Parental Leave
• Visit the State Benefits website for additional information.

Salary Range: $31,200 - $51,249

This posting will close at 11:59 p.m. the night BEFORE the end date listed above.

This is a full-time position (40 hours per week) with established working hours of Monday-Friday, 8am-5pm and may require working beyond normal work schedule to meet business needs.

About Nash Correctional Institution

Nash Correctional Institution is a medium custody facility located in Nashville, Nash County NC. It houses approximately 654 male offenders. The facility provides offender labor to two Correction Enterprises operations located on site: the Optical Plant and the Print Plant. The Optical Plant manufactures eyeglasses for customers such as Medicaid and the Division of Services for the Blind. The Print Plant is a full-service print shop dedicated to printing services for state government agencies, public school systems, state community colleges and universities, and non-profit organizations.

Supplemental Application Information

NCDAC uses the Merit-Based Recruitment and Selection Plan to fill positions with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position.

• Complete education history (including high school)
• Full work experience details
• Certificates and licenses, if applicable
• Education must be from appropriately accredited institutions.
• Information provided must support responses to supplemental questions.
• Incomplete applications may impact screening and salary determination.
• Applicants may be subject to a criminal background check and drug screen.
• If multiple applications are submitted, only the most recent application received before the closing date will be considered.

Criminal Justice Certified Positions

If applying for a position certified through the NC Dept. of Justice - Criminal Justice Standards Division, click this link for specific certification requirements: Correctional & Probation/Parole Officer Certification.

ALL applicants must:

• Meet Criminal Justice Standards requirements (12 NCAC 09G .0302)
• Pass a criminal background check
• Produce a negative drug screening result
• Successfully complete medical and psychological evaluations
• Possess a valid driver’s license
• Education Equivalency Verification (The State of North Carolina/Office of State Human Resources (OSHR) uses the National Association of Credential Evaluation Services (NACES) as a referral resource for applicants who need to have their credentials certified as equivalent.)

Veterans’ and National Guard Preference

• Applicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications.
• Applicants seeking National Guard Preference must attach an NGB-23A (RPAS), along with the state application, if they are a current member of the NC National Guard in good standing.
• Applicants who are former members of either the NC Army National Guard or the NC Air National Guard, with honorable discharge and six years of creditable service, must attach a copy of the DD-256 or NGB-22, along with the state application.

PREA Requirement

The NC Dept. of Adult Correction must adhere to the US Dept. of Justice Final Rule on the "National Standards to Prevent, Detect, and Respond to Prison Rape." Click this link for information on hiring and promotion prohibition requirements for all positions in the NC Dept. of Adult Correction: PREA Hiring and Promotion Prohibitions

ADA Accommodations

Consistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA), NCDAC is committed to the full inclusion of all qualified individuals. If reasonable accommodation is needed to participate in the job application or interview process, please contact the person indicated below.

Minimum Education and Experience

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details. High School or General Educational Development (GED) diploma AND one year of administrative experience; or an equivalent combination of education and experience.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.