Administrative Specialist I: Finance & Programs Coordinator

University of Florida; Highlands (KY); On-site; USD 30,000 - 35,000; Full time

Job summary

University of Florida Highlands County Extension hires an Administrative Spec I to handle a broad range of financial and clerical duties, including ordering supplies, maintaining fiscal records, and reconciling transactions. The role coordinates events, balances accounts, and manages travel and payments in support of UF/IFAS programs.

The position requires a Bachelor’s degree or equivalent experience, a Florida driver’s license, and strong skills in office administration, budgeting, and records

Qualifications

• Bachelor’s degree or an equivalent combination of education and relevant experience.
• Must possess and maintain a valid Florida driver’s license.
• Experience with budget management and records keeping preferred.

Responsibilities

• Order supplies and maintain fiscal records and program reports.
• Reconcile Pcard transactions and schedule events.
• Balance accounts and monitor state and county programs monthly/annually.
• Process requisitions, travel requests, and payments; prepare reports.
• Coordinate service contracts, inventories, and vendor payments as needed.
• Serve as liaison between Highlands County and UF; provide office support.

Skills

Office administration

Budget management

Records management

Microsoft Office

Communication

Problem solving

Time management

Vendor management

Driving

Education

Bachelor’s degree

Tools

Microsoft Office

Excel

Word

Outlook

Job description

University of Florida Highlands County Extension hires an Administrative Spec I to handle a broad range of financial and clerical duties, including ordering supplies, maintaining fiscal records, and reconciling transactions. The role coordinates events, balances accounts, and manages travel and payments in support of UF/IFAS programs.

The position requires a Bachelor’s degree or equivalent experience, a Florida driver’s license, and strong skills in office administration, budgeting, and records