Administrative Specialist - Hybrid Onboarding & AI Tools

New-York-Life; Dallas (TX); Hybrid; USD 38,000 - 42,000; Full time

Job summary

New York Life in Dallas is seeking an Administrative Specialist to provide essential operational support, including onboarding new hires, managing office supplies, and coordinating access for employees. The role emphasizes organization, attention to detail, and the ability to juggle multiple tasks in a fast-paced environment.

The position is hybrid—3 days per week—and leverages AI tools like Copilot and ChatGPT to boost productivity.

Qualifications

• High School diploma or GED required.
• Proficiency with Microsoft Office products.
• Strong communication, customer and computer skills.
• Ability to prioritize and multi-task.

Responsibilities

• Manage several administrative tasks.
• Coordinate onboarding processes for new hires.
• Configure system access for employees.
• Provide and stock employee supplies.
• Schedule meetings, travel and other duties.
• Assist with projects and document management.
• Convert documents to PDF and perform scanning.
• Leverage AI, including Copilot and ChatGPT, in daily tasks.

Skills

Microsoft Office

AI tools

Communication skills

Organization

Multitasking

Education

High School diploma or GED

Tools

Copilot

ChatGPT

Job description

New York Life in Dallas is seeking an Administrative Specialist to provide essential operational support, including onboarding new hires, managing office supplies, and coordinating access for employees. The role emphasizes organization, attention to detail, and the ability to juggle multiple tasks in a fast-paced environment.

The position is hybrid—3 days per week—and leverages AI tools like Copilot and ChatGPT to boost productivity.