Administrative Specialist

New-York-Life; Dallas (TX); Hybrid; USD 38,000 - 42,000; Full time

Job summary

New York Life in Dallas is seeking an Administrative Specialist to provide essential operational support, including onboarding new hires, managing office supplies, and coordinating access for employees. The role emphasizes organization, attention to detail, and the ability to juggle multiple tasks in a fast-paced environment.

The position is hybrid—3 days per week—and leverages AI tools like Copilot and ChatGPT to boost productivity.

Qualifications

• High School diploma or GED required.
• Proficiency with Microsoft Office products.
• Strong communication, customer and computer skills.
• Ability to prioritize and multi-task.

Responsibilities

• Manage several administrative tasks.
• Coordinate onboarding processes for new hires.
• Configure system access for employees.
• Provide and stock employee supplies.
• Schedule meetings, travel and other duties.
• Assist with projects and document management.
• Convert documents to PDF and perform scanning.
• Leverage AI, including Copilot and ChatGPT, in daily tasks.

Skills

Microsoft Office

AI tools

Communication skills

Organization

Multitasking

Education

High School diploma or GED

Tools

Copilot

ChatGPT

Job description

Job DescriptionRequisition ID94693DepartmentGroup Benefit SolutionsJob FunctionGroup Benefit SolutionsLocationDallas,Texas,United StatesRole Location DesignationHybrid - 3 days per weekLocation Designation: Hybrid - 3 days per weekGroup Benefit Solutions delivers comprehensive insurance and absence management solutions for mid-sized and large companies. Our work fosters a healthier, happier, and more secure workforce, contributing to New York Life’s legacy of being there when we’re needed most. Here, you'll design, implement, and support these solutions directly impacting employees’ lives. At our core, we provide financial security and peace of mind to people through our absence, accident, disability, voluntary benefits, and life insurance solutions. Click here to learn more about Group Benefits solutions.Role Overview:This Administrative Specialist role provides essential operational support to help ensure an efficient, organized, and positive employee experience. The position is responsible for a variety of day-to-day activities, including coordinating new hire onboarding, facilitating system access, scheduling meetings, maintaining office supplies, and supporting document management and other administrative needs.The ideal candidate is highly organized, detail-oriented, and able to effectively manage multiple priorities in a fast-paced environment. This individual will work both independently and collaboratively with the broader administrative team to support ongoing projects and business needs. The role also embraces technology and innovation, leveraging Microsoft Office, Microsoft Copilot, ChatGPT, and other AI-enabled tools to improve productivity, streamline administrative processes, and support the team more efficiently.What You’ll Do:· Managing several administrative tasks· Managing the onboarding process for new hires· Configure the appropriate system access for employees· Providing employee supplies· Stocking supplies· Scheduling meetings, travel and other administrative duties· Assisting the administrative team with projects and general team tasks including but not limited to filing paper and electronic documents, converting documents to a PDF format and scanning documents as needed.· Utilizing AI in daily tasksWhat You’ll Bring:· Proficiency with Microsoft Office products· Proficiency with AI, including Microsoft Copilot and ChatGPT· Strong communication, customer and computer skills· Critical attention to detail· Ability to prioritize and multi-task· Strong organizational skills· Work well independently as well as in a team setting· High School diploma, or GED from an accredited school required#LI-AP3#LI-HYBRIDPay TransparencySalary range: $38,000-$42,000Overtime eligible: NonexemptDiscretionary bonus eligible: YesSales bonus eligible: NoActual base salary will be determined based on several factors but not limited to individual’s experience, skills, qualifications, and job location. Additionally, employees are eligible for an annual discretionary bonus. In addition to base salary, employees may also be eligible to participate in an incentive program.Actual base salary within that range will be determined by several components including but not limited to the individual's experience, skills, qualifications, and job location. In addition to base salary, employees may also be eligible to participate in an incentive program.Our BenefitsWe provide a full package of benefits for employees – and have unique offerings for a modern workforce, including leave programs, adoption assistance, and student loan repayment programs. Based on feedback from our employees, we continue to refine and add benefits to our offering, so that you can flourish both inside and outside of work. Click here to discover more about our comprehensive benefit options or visit our NYL Benefits Site.Our Diversity PromiseWe believe in a diverse workforce because it is our mission to advocate for the financial security and success of people in every community. This is why diversity, equity, and inclusion (DEI) are guiding principles that are embedded in our brand and our culture. Click here to learn more about how we have been recognized for our leadership.Recognized as one of Fortune’s World’s Most Admired Companies, New York Life is committed to improving local communities through a culture of employee giving and volunteerism, supported by the Foundation. We're proud that due to our mutuality, we operate in the best interests of our policy owners. To learn more about career opportunities at New York Life, please visit the Careers page of www.NewYorkLife.com.Job Requisition ID: 94693#GBSRead More