Receptionist & Office Coordinator (Hybrid)

JTC Group; United States; Hybrid; USD 21,000 - 30,000; Full time

Job summary

Dakota Trust Company in Rapid City seeks a Receptionist/Office Coordinator to support the Private Client Services division by ensuring smooth office operations and acting as the first point of contact for visitors and callers.

Reporting to the Office Manager, you will manage front-desk duties, coordinate meeting rooms, handle supplies, onboarding setup, and liaise with vendors to maintain an efficient, welcoming workplace.

Qualifications

• Previous experience in office administration or reception.
• Excellent communication and interpersonal skills.
• Strong organizational abilities to manage multiple tasks.
• Proficiency with standard office software (Microsoft Office).

Responsibilities

• Serve as the initial point of contact for visitors and callers, delivering prompt, friendly, and professional service.
• Answer, screen, and route incoming calls; relay messages accurately when required.
• Greet clients and guests; maintain a welcoming environment for everyone entering the office.
• Coordinate scheduling and meeting room setup; arrange supplies and refreshments as needed.
• Assist with onboarding of new employees and set up workstations.
• Communicate with vendors and building management for office needs and maintenance.
• Prepare, submit, and track expense reports and reimbursements as necessary.
• Draft internal announcements and provide general administrative support to management.

Skills

Communication skills

Interpersonal skills

Organizational skills

Office administration experience

Tools

Microsoft Office

Job description

Dakota Trust Company in Rapid City seeks a Receptionist/Office Coordinator to support the Private Client Services division by ensuring smooth office operations and acting as the first point of contact for visitors and callers.

Reporting to the Office Manager, you will manage front-desk duties, coordinate meeting rooms, handle supplies, onboarding setup, and liaise with vendors to maintain an efficient, welcoming workplace.