Administrative Specialist for Signature Events & Philanthropy

Van Andel Institute; Grand Rapids (MI); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Benefits Day One

Job summary

Van Andel Institute in Grand Rapids, MI, seeks an Administrative Assistant to support the Director of Signature Events and the philanthropy team. You will manage calendars, coordinate events, prepare correspondence, and ensure confidential handling of information.

The role requires an associate degree (bachelor’s preferred); strong communication, organizational skills, and a customer-service mindset are essential. This is a full-time, on-site position with Day One benefits.

Qualifications

• An associate degree is required; a bachelor’s degree is strongly preferred.
• Excellent attention to detail and ability to handle confidential information.
• Experience supporting executives and events is a plus.
• Strong communication and customer service skills.

Responsibilities

• Manage the Director of Signature Events' calendar and meeting requests.
• Provide admin support for VAI signature philanthropic events.
• Prepare monthly expense reports and track budgets.
• Coordinate auctions, procurement, and logistics for events.
• Maintain departmental filing and archiving systems.

Skills

Customer service mindset

Excellent communication

Organizational skills

Calendar management

Team collaboration

Education

Associate degree

Bachelor's degree preferred

Tools

Microsoft Office

Microsoft Outlook

Budget tracking software

Job description

Van Andel Institute in Grand Rapids, MI, seeks an Administrative Assistant to support the Director of Signature Events and the philanthropy team. You will manage calendars, coordinate events, prepare correspondence, and ensure confidential handling of information.

The role requires an associate degree (bachelor’s preferred); strong communication, organizational skills, and a customer-service mindset are essential. This is a full-time, on-site position with Day One benefits.