Administrative Specialist - Fire Dept Support & HR

City of Brownsville; Brownsville (TX); On-site; USD 22,000 - 26,000; Full time

Benefits offered by this job

Health benefits

TMRS retirement plan

Paid time off (Sick/Vacation)

Job summary

The City of Brownsville is seeking an Administrative Specialist to provide first-rate administrative and secretarial support to the Fire Department. The role involves document preparation, data entry, scheduling, and handling purchase orders and invoices.

Responsibilities also include assisting with onboarding, benefits setup, HR tasks, and coordinating travel and meetings while working under general supervision to maintain smooth department operations.

Qualifications

• Competencies include value-driven, ethical practice, critical thinking, time management, problem solving, communication and relationship management.

Responsibilities

• Creates, revises and edits correspondence and documents such as memos, letters, invoices, reports and/ or agendas.
• Performs secretarial duties such as receiving and redistributing incoming mail, answering and redirecting phone calls, maintaining and updating the filing system, and providing data entry services.
• Prepares and maintains purchase orders and invoices for payment.
• Performs human resources functions such as payroll preparation and processing leave requests.
• Assists with budget preparation.
• Schedules travel arrangements, inspections, and meetings.
• Issues permits and licenses.
• Responds to customer inquiries, complaints, and requests.
• Assists with special projects.
• Performs related tasks as necessary.

Skills

Citizen Value

Ethical Practice

Critical Thinking

Time Management

Problem Solving

Communication

Relationship Management

Education

High school diploma or GED

Job description

The City of Brownsville is seeking an Administrative Specialist to provide first-rate administrative and secretarial support to the Fire Department. The role involves document preparation, data entry, scheduling, and handling purchase orders and invoices.

Responsibilities also include assisting with onboarding, benefits setup, HR tasks, and coordinating travel and meetings while working under general supervision to maintain smooth department operations.