Administrative Specialist — Energy Infrastructure

Miller Pipeline, LLC; Romulus (MI); Presencial; USD 42.000 - 52.000; Jornada completa

Descripción de la vacante

Miller Pipeline, LLC is seeking an Administrative Specialist to provide comprehensive office and project support in our Michigan operations. This role involves coordinating pre-employment tasks, handling inquiries, and maintaining organized records to ensure smooth project execution.

The ideal candidate has 1+ year of admin or customer service experience, strong Excel/Word skills, and the ability to manage multiple tasks with accuracy and a sense of urgency for internal teams and clients.

Formación

• High school diploma or equivalent required.
• 1+ year of professional administration or customer service experience.
• Proficient with Microsoft Excel and Word.
• Experience with office equipment and clerical tasks.
• Ability to plan, prioritize, and manage multiple tasks.
• Strong written and oral communication skills.

Responsabilidades

• Coordinate pre-employment tasks and new hire orientation including I-9 forms.
• Answer customer inquiries via phone and email.
• Coordinate locate tickets, work permits, and documentation submission.
• Track data in Excel and WMIS; process labor entries using WINS.
• Assist in preparation of reports from WINS.
• Code subcontractor invoices and assist invoicing in customer data portal.
• Maintain filing system for logs, vendor materials, and rentals.
• Purchase and maintain material orders for crews and office supplies.
• Handle UPS shipping and distribution of mail.
• Arrange travel for foremen and superintendents.

Conocimientos

Administrative support

Customer service

Multitasking

Attention to detail

Communication skills

Educación

High school diploma or equivalent

Associate’s degree or college coursework in related field

Herramientas

Microsoft Excel

Microsoft Word

Microsoft Office

Descripción del empleo

Miller Pipeline, LLC is seeking an Administrative Specialist to provide comprehensive office and project support in our Michigan operations. This role involves coordinating pre-employment tasks, handling inquiries, and maintaining organized records to ensure smooth project execution.

The ideal candidate has 1+ year of admin or customer service experience, strong Excel/Word skills, and the ability to manage multiple tasks with accuracy and a sense of urgency for internal teams and clients.