Administrative Specialist: Diversity Programs & Office Ops

UC Irvine; Irvine (CA); On-site; USD 40,000 - 43,000; Full time

Benefits offered by this job

Health insurance

Retirement savings plans

Job summary

UC Irvine's Cross-Cultural Center seeks an Administrative Specialist to provide administrative support to the Director, manage budget processes, and coordinate leadership and diversity programs. The role also serves as Office Manager, handling room reservations and conference coordination, and supports CCC staff with website updates.

The incumbent must be self-motivated, able to multitask, and maintain high efficiency with strong written and oral communication skills; a BA/BS in higher education

Qualifications

• BA/BS degree in higher education administration or related field with a minimum of one year of experience or equivalent combination of education and/or experience.
• Experience working in an environment with an appreciation for the Cross-Cultural Center in higher education.

Responsibilities

• Provide administrative support to the Director of the Cross‑Cultural Center.
• Assist with budgetary management and coordinate development and organizational analysis of CCC leadership and diversity programs.
• Serve as Office Manager handling daily operations and room reservations/conference coordination.
• Support CCC programming staff and maintain CCC website with the Associate Director.

Skills

Budget management

Office management

Communication

Multitasking

Time management

Report writing

Independent worker

Staff support

Meeting coordination

Electronic filing

Education

BA/BS in higher education administration

Tools

Macintosh

Word

Excel

Filemaker Pro

Illustrator

Job description

UC Irvine's Cross-Cultural Center seeks an Administrative Specialist to provide administrative support to the Director, manage budget processes, and coordinate leadership and diversity programs. The role also serves as Office Manager, handling room reservations and conference coordination, and supports CCC staff with website updates.

The incumbent must be self-motivated, able to multitask, and maintain high efficiency with strong written and oral communication skills; a BA/BS in higher education