Administrative & Programs Specialist

University of California - Irvine; Irvine (CA); On-site; USD 41,000 - 42,000; Full time

Benefits offered by this job

Medical insurance

Sick and vacation time

Retirement savings plans

Discounts and perks

Job summary

UC Irvine’s Cross-Cultural Center seeks an Administrative Specialist to support the Director, oversee budgetary tasks, and coordinate leadership and diversity programs. The role covers office management, room reservations, and conference scheduling, with collaboration on CCC website updates.

Ideal candidates will be self-motivated, able to multitask, and demonstrate strong written and oral communication skills, including editing and proofreading.

Qualifications

• BA/BS degree in higher education administration or related field with at least one year of experience or equivalent.
• Experience in cross-cultural or student service environments is preferred.
• Ability to manage multiple projects and deadlines with attention to detail.
• Strong written and oral communication; ability to edit and proofread documents.

Responsibilities

• Provide administrative support to the CCC Director and assist with budgetary management.
• Coordinate development and organizational analysis of leadership and diversity programs.
• Serve as Office Manager for daily operations and room/conference coordination.
• Maintain CCC website information in collaboration with staff.

Skills

Budget management

Office management

Conference coordination

Multitasking

Written and verbal communication

Interpersonal skills

Time management

Education

BA/BS in higher education administration or related field

Tools

Macintosh software

Microsoft Word

Excel

Filemaker Pro

Illustrator

Job description

UC Irvine’s Cross-Cultural Center seeks an Administrative Specialist to support the Director, oversee budgetary tasks, and coordinate leadership and diversity programs. The role covers office management, room reservations, and conference scheduling, with collaboration on CCC website updates.

Ideal candidates will be self-motivated, able to multitask, and demonstrate strong written and oral communication skills, including editing and proofreading.