Administrative Specialist (DHS)

SimIS Inc; Suffolk (VA); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical, Dental, and Vision

Short-Term Disability

401(k) Savings Plan

Tuition Assistance Program

Paid Time Off (PTO)

Job summary

SimIS Inc in Suffolk, Virginia is seeking an Administrative Specialist to provide critical administrative support for program activities. The ideal candidate will manage document control, coordinate travel for teams, and collaborate with government stakeholders. A Bachelor's degree in Business Administration or a related field and at least 3 years of experience in a government contracting environment are required. Benefits include medical, dental, vision, and professional development opportunities, ensuring a supportive work environment.

Qualifications

• Minimum 3 years of administrative support experience in government contracting environment.
• Ability to obtain and maintain DHS suitability background check.

Responsibilities

• Coordinate administrative support for all program activities and deliverables.
• Manage document control and version management for all project deliverables.
• Coordinate travel arrangements for field teams and government meetings.
• Assist with preparation of monthly status reports and administrative documentation.

Skills

Administrative support experience

Expertise in government contracting

Excellent communication skills

Strong organizational abilities

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office Suite

Project management tools

Job description

ON SITE

Who We Are

Founded in 2007, SimIS Inc. is an innovative information technology solution Veteran Owned Small Business (VOSB) that models future environments, requirements, and capabilities, and then secures the enterprise from internal and external threats compliant with Federal, State, and industry standard governance to ensure client mission success. Our performance standard is “excellence,” with an outcomes-based, quality focus in our services and products, guided by our core values of honesty (in word and deed), relationships (confidence and trust with clients and partners), teamwork (shared goals, mission, and purpose), loyalty (allegiance to our client and team), and importance of others (work and win as a team).

SimIS is currently recruiting for the listed position.

Job Description

The DHS CBP Program Management Office Directorate (PMOD) serves as the Independent Test Authority (ITA) for CBP acquisition programs and requires comprehensive systems engineering and test and evaluation (T&E) support. SimIS seeks an Administrative Specialist to provide essential administrative support for all program activities, ensuring efficient operations, compliance with government requirements, and effective coordination between team members and government stakeholders. This role requires expertise in government contracting procedures, document management, and coordination of complex logistics including travel, meetings, and deliverable submissions.

Required Knowledge, Skills, and Abilities

• Bachelor's degree in Business Administration or related field
• Minimum 3 years of administrative support experience in government contracting environment
• Experience with government contracting procedures and requirements
• Ability to obtain and maintain DHS suitability background check

Technical Skills

• Proficiency in Microsoft Office Suite and project management tools
• Knowledge of document management and version control systems
• Understanding of travel coordination and logistics management
• Familiarity with government reporting requirements and deadlines
• Excellent written and verbal communication skills
• Strong organizational and time management abilities

Key Responsibilities

• Coordinate administrative support for all program activities and deliverables
• Manage document control and version management for all project deliverables
• Coordinate travel arrangements for field teams and government meetings
• Support meeting coordination, scheduling, and logistics
• Assist with preparation of monthly status reports and administrative documentation
• Maintain project files and ensure compliance with government record-keeping requirements
• Coordinate with government stakeholders for administrative matters
• Support contract administration and deliverable submission processes
• Manage team logistics and administrative coordination
• Ensure compliance with DHS administrative and security requirements
• Support quality management processes with administrative coordination
• Assist with onboarding and administrative support for new team members

Benefits

• Medical, Dental, and Vision
• Short-Term Disability (at no cost to you) & Long-Term Disability
• Life Insurance
• 401(k) Savings Plan
• Flex Spending Accounts
• Tuition Assistance Program
• Professional Development
• Paid Time Off (PTO)
• 11 Federal Holidays each year

SimIS, Inc. is an EOE / M / F / Disability / VET / Drug Free Employer