Administrative Specialist - Contract Analyst

SWCA Environmental Consultants; Phoenix (AZ); On-site; USD 10,000 - 60,000; Full time

Job summary

Join a forward-thinking environmental consulting firm as an Administrative Specialist - Contracts Analyst. In this temporary role, you will support the Legal / Contracts Department by ensuring compliance and facilitating smooth contract management. Your organizational skills and attention to detail will be key in reviewing contracts and maintaining accurate records. This position offers a collaborative environment where you can grow your career while contributing to sustainability initiatives. If you are detail-oriented and thrive in a fast-paced setting, this opportunity is perfect for you.

Qualifications

• 1-3 years of experience in a contracts or legal support role.
• Strong organizational skills with attention to detail.

Responsibilities

• Assist in reviewing and processing client contracts and legal documents.
• Maintain accurate and organized contract records.

Skills

Organizational Skills

Attention to Detail

Written Communication

Verbal Communication

Confidentiality

Education

Experience in Contracts or Legal Support

Familiarity with Contract Terminology

Tools

Microsoft Office Suite

Contract Management Systems

Job description

About the opportunity

SWCA Environmental Consultants is a leading environmental consulting firm dedicated to delivering sound science and creative solutions to our clients. We are committed to sustainability and employee-ownership, fostering a collaborative and innovative work environment. This is a temporary 2-3 month role.

The Administrative Specialist - Contracts Analyst plays a key support role within the Legal / Contracts Department, responsible for reviewing, processing, and maintaining contracts related to professional services. This position ensures compliance with internal policies and regulatory requirements while facilitating smooth contract lifecycle management.

Application deadline: Our team will begin reviewing applications immediately, and interviews will be scheduled with qualified candidates on a rolling basis. Once we have identified suitable individuals, we may close the application process without prior notice. We appreciate the time and effort invested by all applicants and will carefully consider each submission.

What you will accomplish

• Assist in the review and processing of client professional services contracts, amendments, and related documents utilizing AI-driven contract review software and the assistance of legal counsel.
• Assists in the review and processing of other legal instruments, such as non-disclosure agreements, vendor contracts, leases, etc. utilizing AI-driven contract review software and the assistance of legal counsel.
• Maintain accurate and organized contract records.
• Coordinate with internal departments (project management, legal, risk, etc.) to ensure contract requirements are understood and met.
• Support compliance efforts by ensuring contracts align with organizational policies, regulatory, accounting, information technology, and other standards.

Experience and qualifications for success

• 1-3 years of experience in a contracts, legal, or administrative support role, preferably within a professional services or procurement environment.
• Familiarity with contract terminology and legal document structure.
• Strong organizational skills with high attention to detail and accuracy.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook); experience with ticketing and/or contract management systems is a plus.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with integrity and discretion.
• Capable of working independently and collaboratively in a fast-paced environment.

Preferred Skills:

• Experience supporting legal or procurement teams.
• Basic understanding of risk management and compliance related to professional services contracts.
• Ability to prioritize multiple tasks and meet deadlines.

SWCA Environmental Consultants is a growing employee-owned firm, providing a full spectrum of environmental services. With offices across the United States, SWCA is one of the largest environmental compliance firms and ranks among Engineering News-Record's Top 200 Environmental Firms.

If you need assistance accessing SWCA's website, completing the online application, or require accommodations at any point during the hiring process due to a disability, please contact us at [e-mail] or call 1-480-581-5378. We're committed to providing an inclusive and supportive experience for all candidates. This contact information is specifically for accommodation requests; other inquiries will not receive a response.

SWCA is committed to salary equity and salary transparency for all its employees. In alignment with this commitment, SWCA posts good faith pay ranges on all its advertised job postings to promote pay equity and transparency.

An employee in this Phoenix office based position can expect an hourly pay rate of $19.00/hr - $24.50/hr. Actual pay within this range may depend on experience, qualifications, geographic location, client requirements where applicable, and other factors permitted by law.

EOE - women, minorities, individuals with disabilities and veterans are encouraged to apply. At SWCA Environmental Consultants, we celebrate diversity and are committed to creating an inclusive work environment. We strongly encourage candidates from all backgrounds, including those with diverse experiences and veterans, to apply. We believe that a diverse and inclusive workforce enhances creativity, innovation, and overall organizational success.

SWCA continues to invest deeply in career development programs, delivering our award-winning Career Landscape support resources to accelerate the growth of our staff. We recognize the valuable skills and experiences our internal team members bring to SWCA's continued success. Qualified internal candidates are encouraged to apply and will be seriously considered for this position. We believe in promoting from within, where possible, providing our existing employees with compelling opportunities to advance their careers.

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