Grants & Contracts Analyst, Post-Award - 116914

The Johns Hopkins University; Baltimore (MD); Remote; USD 53,000 - 95,000; Full time

Job summary

An established industry player is looking for a Grants & Contracts Analyst to join their dynamic Research Management Services team. This role is pivotal in managing sponsored funding, ensuring compliance, and providing crucial financial information to faculty and departments. You will work independently, tackling complex grants and contracts while collaborating with key stakeholders. If you possess strong accounting and budgeting skills, excellent communication abilities, and a customer service mindset, this is an exciting opportunity to make a significant impact in a supportive environment focused on research excellence.

Benefits

Health benefits

Retirement support

Career development opportunities

Flexible work schedule

Qualifications

• Bachelor's degree required with two years of administrative/budgeting experience.
• Knowledge of accounting and budgeting theory essential for the role.

Responsibilities

• Manage post-award activities including budget distribution and account reconciliation.
• Ensure compliance with grant and contract management guidelines.

Skills

Accounting knowledge

Budgeting skills

Communication skills

Customer service focus

Independent judgment

Flexibility

Education

Bachelor's Degree

Tools

Excel

SAP/Analysis

Job description

We are seeking a Grants & Contracts Analyst, Post-Award to join Research Management Services (RMS).

Research Management Services supports the pre- and post-award administration for sponsored funding across multiple departments within the School of Medicine. RMS strives to provide the highest quality of customer service in sponsored research management to our customers including departments, faculty, key stakeholders, and central teams including the Office of Research Administration (ORA), Sponsored Projects Shared Services (SPSS) and the School of Medicine Central Finance.

The Grants & Contracts Analyst will work alongside faculty and fellow colleagues to support post-award activities for Research Management Services (RMS). The primary goal of this position is to ensure sponsored funding is managed compliantly and per the sponsoring agencies instruction. This position will be tasked with all post-award activities related to managing sponsored funding and will serve as the direct point of contact for communicating financial information to the faculty/departments we support. This position will report to Grants & Contracts Manager.

Position Overview

This position will work alongside a dedicated post-award team to meet with investigator(s) and/or key stakeholders within RMS. The position requires knowledge of accounting and budgeting theory in order to accurately and confidently convey financial information to the investigators and departments we support. A key aspect of this position will require proactively identifying areas of financial risk so communication can take place well in advance to avoid any potential cost overruns. Post-award functions include, but may not be limited to account maintenance, budget distribution, billing/invoicing, reporting, compliance audits, effort reporting, allocating payroll and non-payroll expense, ensuring expenses are allowable and allocable, submitting cost transfers, annual projections, and timely closeouts. This position will require the ability to make independent financial judgments on a daily basis. Excellent communication skills and a customer service-minded focus are essential skills required to succeed in the position. While this role may assist with some aspects of non-sponsored funds, the primary goal of this position is to ensure timely, effective, and efficient functioning of sponsored funding.

Job Scope/Complexity

This position will work independently the majority of the time, with support from Principal Investigator (PI) and/or senior management level grants & contract professionals on managing increasingly more complex grants/contracts. This position will provide standard professional administrative level guidance on protocols, regulations, and guidelines to PI and other scientific/research professionals within the department. This role may interact with external research/administrative professionals.

This role functions at an intermediate level, with responsibility for independent management of simple to moderately complex grants/contracts and clinical trials, including those from NIH, DOD, foundations, and pharmaceutical companies.

Specific Duties & Responsibilities

• Coordinate the process of setting up awards in designated department/division after grant number is assigned, including reviewing award, verifying award set-up and ensuring personnel are allocated appropriately/timely.
• Ensure that post-award responsibilities are completed, including budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, paying invoices and finalizing agreement documents related to sub-award setups.
• Proactively manage unsupported salary and allocate payroll expense to projects to ensure accurate spending rates.
• Review budgets and related justifications for appropriateness and completeness of content. Ensures that all applicable and indirect costs have been applied. May also provide groundwork for subcontract negotiations.
• Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
• Utilize cost principles for both federal and non-federal funded projects to ensure expenses billed are allowable, reasonable, allocable and consistently applied.
• Approve shopping carts, check requests, reimbursements and/or other related payment requests applying cost principles set forth above.
• Develop and coordinate independent contracting agreements.
• Develop and coordinate sub-award contracting agreements. Processes invoices for payment utilizing the university’s standard operating procedures for low and high-risk sub-awards.
• Maintain ongoing updates and communications related to current funded grants and contracts, this includes regular auditing and reporting to principal investigators and departmental leadership.
• Maintain and update position budgeting spreadsheet to assess 12-month funding projections thereby identifying areas of potential financial risk due to anticipated salary gaps.
• Proactively identify spending burn rates that are higher than expected in comparison to budget.
• Manage commitments billed to award and clear any orders that will not be fulfilled to maintain accurate spending projections on all projects managed.
• Conduct timely award closeouts in anticipation of project end including reviewing all expense billed to sponsored project and on-time submission of FSR/FFR.
• Provide information and direct assistance required to complete grant and contract closeouts.

Additional Knowledge, Skills & Abilities

• Ability to convey financial information to a wide variety of audiences.
• Excellent communication skills, both oral and written.
• Customer service focus.
• Ability to make independent judgments and to act on decisions on a daily basis.
• Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.

Physical Requirements

• Sitting in a normal seated position for extended periods of time.
• Finger dexterity required to manipulate objects with fingers rather than with whole hand(s) or arm(s), for example, using a keyboard.
• Occasionally lifting, carrying objects weighing 10 lbs. or less.

Minimum Qualifications

• Bachelor's Degree.
• Two years of administrative/budgeting experience.
• Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Knowledge of accounting and budgeting theory and practices
• Thorough knowledge and understanding of The Johns Hopkins University accounting system and related fiscal offices preferred.
• Knowledge of external Federal guidelines/procedures for grants and contracts, including NIH, DOD, foundations and clinical trials.
• Intermediate Excel knowledge.
• SAP/Analysis experience.

Classified Title: Grants & Contracts Analyst
Job Posting Title (Working Title): Grants & Contracts Analyst, Post-Award
Role/Level/Range: ATP/03/PC
Starting Salary Range: $53,800 - $94,400 Annually ($74,100 targeted; Commensurate with experience)
Employee group: Full Time
Schedule: Mon-Fri, 8.30am-5.00pm
Exempt Status: Exempt
Location: Remote
Department name: SOM Admin Finance Research Services
Personnel area: School of Medicine

Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.