Administrative Specialist, Community Development

City of Prescott; Prescott (AZ); On-site; USD 32,000 - 52,000; Full time

Job summary

The City of Prescott is seeking an adaptable administrative professional to provide clerical, technical, and diversified program support across departments, including payroll, records retention, budgeting, training, and safety records.

The role involves handling information requests, preparing final documents, managing calendars, and providing excellent customer service. Strong organization and multi-tasking in a municipal setting are essential.

Qualifications

• Handles information requests; makes travel arrangements.
• Types drafts; proofs edited copy; prepares letters, meeting minutes, reports, forms, work orders, invoices and training materials; and copies and collates materials for distribution and/or storage.
• Provides payroll support; tracks/updates employee information; reviews employee time for accuracy; and answers basic employee questions about paychecks and policies.
• Assists with budget monitoring; maintains calendars; schedules conference rooms; and serves as liaison for the department.

Responsibilities

• Manages reservations; handles cash, sends invoices, and reconciles deposits.
• Maintains records retention schedules and regulatory reports.
• Opens, sorts, and distributes mail; maintains paper and electronic files.
• Assists management with administrative needs and grant-related activities.

Job description

The City of Prescott is seeking an adaptable administrative professional to provide clerical, technical, and diversified program support across departments, including payroll, records retention, budgeting, training, and safety records.

The role involves handling information requests, preparing final documents, managing calendars, and providing excellent customer service. Strong organization and multi-tasking in a municipal setting are essential.