Administrative Specialist COAD

Corporation for Ohio Appalachian Development; Dover (OH); Hybrid; USD 19,000 - 28,000; Part time

Job summary

The Corporation for Ohio Appalachian Development (COAD) is seeking a part-time Administrative Specialist to join the COAD4kids team in Dover, Ohio. You will provide administrative and program support to the Early Care and Education Division and help ensure our programs and services run smoothly and effectively.

This role works closely with COAD4kids staff, families, childcare providers, and community partners and is a great opportunity for someone who is organized, dependable, comfortable

Qualifications

• Associate degree in a related field preferred.
• Experience in administrative support, communications, training coordination, customer service, or a related area preferred.
• Strong organizational skills and attention to detail with the ability to manage multiple priorities and meet deadlines.
• Strong interpersonal and communication skills and the ability to work effectively with families, providers, community partners, and coworkers.
• Proficiency with Microsoft Office, including Word, Excel, and PowerPoint, and the ability to learn databases and other division-specific technology.
• Ability to work both independently and collaboratively as part of a team.

Responsibilities

• Provides general office support, including answering phones, processing mail, maintaining files and resource inventories, and taking meeting minutes.
• Provides welcoming and professional assistance to families, childcare providers, visitors, and community partners and provides virtual administrative coverage for other COAD4kids regional offices as needed.
• Assists with incoming parent calls, provider updates, referrals, and follow-up.
• Supports customized training, outreach activities, division communications, special projects, programs, and services.
• Provides fiscal support for division activities, including consultant invoices, supply orders, vouchering, and maintaining supporting documentation.
• Prepares and manages monthly reports and works with program staff to ensure reporting schedules and deadlines are met.
• Supports the Division’s case management system through data entry, reporting, and administrative assistance and helps coordinate data collection and tracking for special projects.
• Works collaboratively with COAD4kids leadership, staff, and community partners to support programs and services.
• Represents COAD positively in interactions with families, providers, partners, and the community while maintaining appropriate confidentiality.

Skills

Organizational skills

Attention to detail

Interpersonal communication

Teamwork

Time management

Education

Associate degree

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Databases

Job description

The Corporation for Ohio Appalachian Development (COAD) is a 50-year-old nonprofit organization that provides direct services for Ohio’s Appalachian counties in Early Care and Education, AmeriCorps Seniors, Weatherization and Energy Efficiency, and serves the state of Ohio in its accredited Weatherization Training Center. Our regional approach offers many unique benefits including connecting a credentialed workforce with meaningful employment.

As one of the largest non-profits in the region, we strive to improve the quality of life in Appalachia and eliminate the burden of poverty through targeted programs which advocate and serve underrepresented households and individuals. We are currently seeking a talented individual who is passionate about “making a difference” in their community and join our growing team.

The Opportunity:

We are currently seeking a part-time Administrative Specialist to join our COAD4kids team in Dover. In this role, you will provide administrative and program support to our Early Care and Education Division and help ensure our programs and services run smoothly and effectively.

This position works closely with COAD4kids staff, families, childcare providers, and community partners and is a great opportunity for someone who is organized, dependable, comfortable working with technology and data, and enjoys helping others.

Key Responsibilities include:

• Provides general office support, including answering phones, processing mail, maintaining files and resource inventories, and taking meeting minutes.
• Provides welcoming and professional assistance to families, childcare providers, visitors, and community partners and provides virtual administrative coverage for other COAD4kids regional offices as needed.
• Assists with incoming parent calls, provider updates, referrals, and follow-up.
• Supports customized training, outreach activities, division communications, special projects, programs, and services.
• Provides fiscal support for division activities, including consultant invoices, supply orders, vouchering, and maintaining supporting documentation.
• Prepares and manages monthly reports and works with program staff to ensure reporting schedules and deadlines are met.
• Supports the Division’s case management system through data entry, reporting, and administrative assistance and helps coordinate data collection and tracking for special projects.
• Works collaboratively with COAD4kids leadership, staff, and community partners to support programs and services.
• Represents COAD positively in interactions with families, providers, partners, and the community while maintaining appropriate confidentiality.

Key Qualifications:

• Associate degree in a related field preferred.
• Experience in administrative support, communications, training coordination, customer service, or a related area preferred.
• Strong organizational skills and attention to detail with the ability to manage multiple priorities and meet deadlines.
• Strong interpersonal and communication skills and the ability to work effectively with families, providers, community partners, and coworkers.
• Proficiency with Microsoft Office, including Word, Excel, and PowerPoint, and the ability to learn databases and other division-specific technology.
• Ability to work both independently and collaboratively as part of a team.

What You Get:

We offer a competitive compensation package, plus the opportunity to work in a great culture with a team that is committed to making our community a better place for everyone.

COAD believes that having a diverse and inclusive workplace not only strengthens our work but is also essential for understanding and creating programs that support our target population.

COAD is an equal opportunity, affirmative action employer, committed to building a diverse inclusive workforce.

All qualified applicants will be considered for employment without regard to race, color, creed, national origin, sex, age, disability, marital status, sexual orientation, military status, citizenship status, caregiver status, or other categories protected by law.