Administrative Specialist - Central Office & Front Desk

Howard County Public School System; United States; On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Comprehensive benefits package

Pension plan with MSRA

Negotiated paid time off

Job summary

The Howard County Public School System (HCPSS) is seeking a professional to serve as the front-line ambassador for its central office, handling visitor inquiries, call management, and official communications. The role also supports budgeting tasks and vendor orders, ensuring accurate records and timely processing.

Reporting to the Director of Communications and Engagement, you will safeguard building access, coordinate security protocols, and provide confidential, high-quality administrative

Qualifications

• Minimum schooling: High School diploma or equivalent.
• Five years of clerical/administrative support experience or equivalent mix of education and experience.
• Ability to operate standard office software and financial recordkeeping systems.

Responsibilities

• Welcome visitors, manage high-volume phone calls, and provide professional front-desk support.
• Draft, format, and produce letters, reports, and official correspondence.
• Process purchase requisitions, manage vendor orders, track expenses and budgets.
• Monitor access, evaluate security risks, and coordinate with security personnel as needed.

Skills

Office operations

Procurement processes

Security protocols

Educational system structure

Software proficiency

Customer service

Reception management

Financial administration

Crisis de-escalation

Multi-tasking

Professionalism

Detail orientation

Collaborative problem solving

Education

High School diploma or equivalent

Tools

Microsoft Office

Database management systems

Specialized financial software

Job description

The Howard County Public School System (HCPSS) is seeking a professional to serve as the front-line ambassador for its central office, handling visitor inquiries, call management, and official communications. The role also supports budgeting tasks and vendor orders, ensuring accurate records and timely processing.

Reporting to the Director of Communications and Engagement, you will safeguard building access, coordinate security protocols, and provide confidential, high-quality administrative