Administrative Specialist: Budget, Contracts & Operations

State of Montana; Montana; On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Retirement plans

Job summary

The Montana Department of Natural Resources and Conservation's Northeastern Land Office is seeking an Administrative Specialist to coordinate fiscal and program administration activities, supervise temporary staff, and provide support to internal and external customers across the NELO. This role reports to the Area Manager and ensures compliance with state requirements.

The position offers comprehensive benefits, work-life balance, and opportunities for professional development within state

Qualifications

• Knowledge of governmental accounting and budgeting.
• Contract and lease administration.
• Business English, spelling, composition, and grammar.

Responsibilities

• Coordinate accounting and budget activities, track expenditures, process payments, and prepare financial reports.
• Manage day-to-day office operations, including purchasing, supplies, records, correspondence, scheduling, and travel arrangements.
• Administer contracts, office leases, and property inventories to support efficient operations and compliance with state requirements.
• Support fire operations by processing hiring paperwork, payroll, equipment records, incident expenses, and reimbursement documentation.
• Assist employees and supervisors with recruitment, benefits, payroll, travel, and other personnel processes.
• Recruit, train, and supervise temporary administrative employees as needed during peak workloads.
• Process land use licenses, recreation use applications, lease documents, and Farm Service Agency contracts in coordination with program staff.
• Provide helpful, professional service to visitors, lessees, employees, and other customers by answering questions and connecting them with appropriate resources.

Skills

Office software SABHRS

Budgeting & accounting

Contract & lease administration

Verbal & written communication

Personnel processes

Education

Bachelor degree or equivalent

Job description

The Montana Department of Natural Resources and Conservation's Northeastern Land Office is seeking an Administrative Specialist to coordinate fiscal and program administration activities, supervise temporary staff, and provide support to internal and external customers across the NELO. This role reports to the Area Manager and ensures compliance with state requirements.

The position offers comprehensive benefits, work-life balance, and opportunities for professional development within state