Administrative Specialist - Backup for Ops & Finance

Beef-Northwest-Feeders-LLC; North Powder (OR); On-site; USD 42,000 - 64,000; Full time

Job summary

Beef Northwest Feeders LLC is seeking an Administrative Specialist to provide reliable backup across administrative functions, including accounts payable/receivable, daily banking, cattle tracking, and procurement support. This role is based in North Powder, Oregon and requires collaboration with BNW teams across offices and operations.

You will cover during time off and transitions, maintain accurate records, and develop proficiency in multiple workflows to ensure seamless operations across

Qualifications

• High school diploma or equivalent; associate or bachelor in business/admin or accounting preferred.
• 2–4 years of administrative, accounting, or office support experience preferred.
• Proficiency in Microsoft Office Suite, especially Excel and Outlook.
• Experience with accounting software/ERP systems a plus.
• Strong organizational skills with ability to manage multiple tasks and priorities.

Responsibilities

• Train on and perform accounts payable processing for all companies, including invoicing and payments.
• Train on and perform accounts receivable, invoicing, payment application and collections follow-up.
• Learn daily banking procedures, deposits, transfers, reconciliation and cash management.
• Train on cattle tracking systems and maintain inventory records for reporting needs.
• Support cattle procurement, including contract documentation and vendor communication.
• Provide cross-functional backup across administrative roles during staff absences.

Skills

Excel

Office Suite

Attention to detail

Communication

Time management

Education

Associate/Bachelor in Business Administration or Accounting

Tools

Accounting software

ERP systems

Job description

Beef Northwest Feeders LLC is seeking an Administrative Specialist to provide reliable backup across administrative functions, including accounts payable/receivable, daily banking, cattle tracking, and procurement support. This role is based in North Powder, Oregon and requires collaboration with BNW teams across offices and operations.

You will cover during time off and transitions, maintain accurate records, and develop proficiency in multiple workflows to ensure seamless operations across