Administrative Support Specialist

Livestock Nutrition Center, LLC; Overland Park (KS); On-site; USD 28,000 - 39,000; Full time

Benefits offered by this job

Comprehensive benefits package

Job summary

Livestock Nutrition Center, LLC is seeking an organized Administrative Support professional to back our corporate office in Overland Park, KS. This role focuses on providing essential support to the Accounts Payable function and general admin tasks, with onsite work five days a week.

You will answer phones, manage emails, coordinate meetings, handle travel arrangements, maintain supplies, and assist with vendor inquiries, ensuring accurate processing and timely communications within a

Qualifications

• Minimum 2 years of office experience.
• Proficient in Microsoft Office Suite.
• Strong time management and organization.
• Ability to handle confidential information.

Responsibilities

• Answer phones, respond to emails, and distribute mail.
• Maintain office supplies and refreshments.
• Coordinate meetings and travel arrangements.
• Support Accounts Payable with invoices and coding.
• Assist with vendor inquiries and discrepancies.

Skills

MS Office

Time management

Organization

Written and verbal communication

Education

High School diploma or equivalent

Tools

Microsoft Office Suite

Job description

Company OverviewLivestock Nutrition Center specializes in blending customized rations, supplements and premixes to meet the specific nutritional needs of Livestock Producer's operations. We understand that management, performance objectives and feeding practices can be vastly different between operations, and that these differences dictate specific nutritional or formulation requirements. Our experienced sales staff and nutritionist will work with the Producer to design a feeding program that is specific to their operation.Mission StatementOur Mission is to add value to the suppliers and end users in the feed ingredient supply chain through distribution, processing and service.Guiding PrincipleOur focus is to provide customized feeding programs, nutritional products, and expert service to livestock producers that promote their long-term success and profitability.Position SummaryThis position will be an integral part of the corporate team and is required to be onsite 5 days a week. This individual will be responsible for supporting administrative functions that ensure accurate, efficient, and smooth operations while also serving as a contributor to the Accounts Payable function.Administrative Support ResponsibilitiesClosely interact with all levels of staff to complete assignmentsBe confident in interactions and possess a positive, professional demeanor and work ethicOversee all administrative duties including answering phones, responding to emails, distributing mail, etc.Maintain and track office and supply inventories, ensuring adequate stock levels are kept. Maintain office refreshments, including purchasing, stocking, and transporting beverages, snacks, and breakroom itemsMonitor and perform routine cleaning in shared spacesComplete leadership team expense reports and make travel arrangements as neededCoordinate and schedule low volume of meetings for the leadership team including off-site meetings at multiple locationsMake trips to post office or delivery services to support office needsMaintain office security and access by opening/closing the office each dayOversee facility needs for maintenance and repairs by coordinating with the landlordBuild a positive environment for staff by planning events/office activities, developing team building ideas, creating an inviting office atmosphere, and motivating team members to participateAssist the Accounts Payable department 50-60 percent of the time as administrative duties allowOther duties as assignedAccounts Payable ResponsibilitiesProcess vendor invoices accurately and timelyReview invoices and/or submit requests to appropriate parties for proper coding, approvals, and supporting documentation.Assist with supplier maintenance and payment processingResearch and resolve discrepancies, supplier inquiries, and payment issuesMonitor AP workflows to ensure timely processingSupport accounting projects and other accounting related tasks as assignedQualifications and SkillsHigh School diploma or equivalentMinimum of 2 years of experience in an office environmentProficient in Microsoft Office SuitePerform administrative tasks with a sense of urgency and excellent follow throughStrong time management skills and the ability to organize/coordinate multiple projects at onceEffective written and verbal communication skillsHigh level of accountability and self-motivationExercise discretion and maintain confidentialitySelf-starting, quick learner who is resourceful and takes initiativeAdapt to changing/evolving environment with a team-oriented focusBenefits and PerksAll full-time employees are eligible for a comprehensive benefits package.