Administrative Specialist - ATC Foundation (4OF26)

State of South Carolina; South Carolina; On-site; USD 36,000 - 60,000; Full time

Job summary

The Aiken Technical College Foundation is seeking a Foundation Administrative Specialist to support donor records, fundraising, and office administration. You will maintain accurate donor and office records, assist with development activities, and ensure proper acknowledgment of gifts.

Your responsibilities include financial record-keeping, monthly reports, meeting logistics, and collaboration with the Foundation Director and Board. A high school diploma is required; associate degree preferred.

Qualifications

• Requires High School diploma.
• Associate’s degree and 1 year of related administrative office experience preferred.

Responsibilities

• Maintain constituent records, gift entry, acknowledgements, receipting, and reporting using the constituent records management system.
• Execute all office correspondence and administrative functions, including letters, calendars, mail, requisitions, and filing.
• Maintain comprehensive financial records for the Foundation, including budgets, vendor payments, and fundraising documentation; prepare monthly reports and coordinate accounts payable/receivable.
• Assist the Director in planning and executing fundraising activities and donor engagement initiatives; build relationships with donors and alumni.
• Provide logistical and administrative support for meetings and events for the Foundation Director and Board; participate in College-wide activities and committees.

Education

High School diploma

Associate’s degree

Job description

The Foundation Administrative Specialist supports the efficient and welcoming operation of the Aiken Technical College Foundation Office by maintaining accurate donor and office records. This role assists with Aiken Technical College Foundation development activities, including fundraising, public relations, recognition programs, and event planning, while also maintaining accounting functions. The specialist ensures financial records related to fundraising are accurate and that all donors receive proper acknowledgment and recognition for their contributions.

DUTIES AND RESPONSIBILITIES:

• Maintains constituent records, including address and personal data updates, gift entry, acknowledgements, receipting, and reporting using the constituent records management system.
• Responsible for executing all office correspondence and administrative functions, including composing letters, maintaining calendars, distributing mail, preparing requisitions, and maintaining office supply inventories. Maintains accurate and well-organized office records through the daily entry and upkeep of database files and the use of standardized filing systems, including both hard-copy and electronic records of all office transactions.
• Responsible for maintaining comprehensive financial records for the Foundation Office, including budgets, vendor payments, and fundraising documentation. Prepares monthly financial reports, audit documentation, and other required materials. Coordinates accounting activities related to Foundation development functions, including accounts receivable and payable, and facilitates the exchange of financial information between Foundation accounts and the College Business Office using fundraising and accounting software systems.
• Assists the Director in the planning and execution of all fundraising activities and donor engagement initiatives. Collaborates with the Director to build and maintain strong relationships with donors and alumni, serving as a liaison to foster ongoing communication, stewardship, and support for Foundation programs and initiatives.
• Provides logistical and administrative support for meetings and events for the Foundation Director and the ATC Foundation Board, including the preparation and timely distribution of meeting minutes. Participates in College-wide activities, committees, and professional development opportunities, and performs other duties as assigned.

High School diploma required.

An Associate’s degree and one (1) year of related administrative office experience preferred.

Aiken Technical College is an equal opportunity employer committed to having diversity throughout the College.

Requests for reasonable accommodation to apply for this position should be directed to Human Resources by calling 803-508-7497 or writing to the above address. Requests for accommodations must be made by the above-stated deadline.

South Carolina is making our Veterans a priority for employment in state agencies and institutions.