External Affairs Specialist - Foundation

North Central Texas College; Gainesville (TX); On-site; USD 29,000 - 40,000; Full time

Job summary

North Central Texas College in Gainesville, Texas seeks an External Affairs Specialist for the Foundation to document donations and donor data, manage accounts payable, and support emergency student aid processes.

You'll reconcile funds, prepare reports for leadership, and collaborate with Financial Aid while using BlackBaud Financial Edge and Raiser's Edge systems. The role is full-time on campus in the External Affairs department.

Qualifications

• Knowledge of database systems and SQL processes.
• Strong Excel, Word, Outlook and Adobe Pro skills.
• Familiarity with accounting basics and tracking.
• Strong organizational skills and experience with Blackbaud systems.

Responsibilities

• Processing accounts receivable/payable: donation and scholarship payments; maintain documentation.
• Ensure funds are entered into correct accounts and monthly reporting for fund managers.
• End-of-year fund balancing and general ledger updates; create contribution forms.
• Create fund/GL records; data entry, classification, and system report development.
• Reconcile scholarship invoices; coordinate with Financial Aid for accurate posting.
• Emergency Aid coordination: collect requests, verify eligibility, and process payments.
• Reconcile payroll deductions and allocate funds to designated accounts.
• Prepare reports for executive leadership on donations and emergency aid.
• Support and maintain BlackBaud Financial Edge and Raiser's Edge systems.

Skills

SQL processes

Database systems

Data management

Excel

Word

Outlook

Adobe Pro

Strong organizational skills

Accounting basics

Blackbaud Raiser's Edge

Blackbaud Financial Edge

Tracking

Education

Associate’s degree in accounting or related field

Job description

External Affairs Specialist - Foundation

Salary is $34,380. This position is located on the Gainesville campus.

North Central Texas College (“NCTC”) is an equal opportunity employer. NCTC does not discriminate on the basis of race, color, religion, sex or gender, national origin, disability, age, genetics, equal pay, or any other legally protected characteristic. NCTC prohibits harassment on the basis of a legally protected characteristic and/or retaliation for reporting a complaint.

Posting Number 9002126

Title External Affairs Specialist - Foundation

Position Type Full-Time

Department External Affairs

The purposes of this position is to document incoming donations and donor information in formats necessary for fund balancing, audits, & reporting. This position invoices vendors/donors; processes accounts payable as necessary for fund balancing, audits, and reporting. This position also coordinates the request and payment of Emergency Aid Request for students. Reconciles and balance scholarship invoices using manual spreadsheets, investigate discrepancies and coordinate with Financial Aid to correct, as well as creates, organizes, and maintains data entry classifications, development/troubleshoot system report processes.

Responsibilities and Duties

• Processing accounts receivable/payable: Receipt & recording of incoming donations and scholarship funds. Mail related correspondence/receipts. Entry of fund associations. Process payments. For both rec/pay maintain documentation of processes balances for reporting, balancing, and audits.
• Responsible for assuring that the funds are entered into the correct account and that monthly tracking and reporting to the fund manager.
• EOY fund balancing, general ledger updates to system, security updates to accounts. Creation of end of year contribution forms,
• Creation of fund & GL records in system. Data entry, classification, integrity, and organization for information retrieval. Troubleshoot system processes, reporting, and report development.
• Assist with the Reconciliation scholarship invoices using manual spreadsheets; analyze discrepancies and initiate corrections. Collaborate with Financial Aid to ensure accurate posting.
• Emergency Aid contact for the Foundation – collects requests for student emergency aid from faculty and staff. Confirms that students are eligible for the aid with faculty/staff and checks student records. Confirms that there is funding available. Confirms with Foundation Director that award can be processed. Contact student and issues payment via student account, direct payment to student or by paying 3rd party vendor.
• Reconcile employee payroll deductions and ensure accurate allocation of funds to designated accounts.
• Prepare reports for executive leadership. These reports include summaries of donations of $500 and above for the Chancellor and Vice Chancellor of External Affairs and summaries of Student Emergency Aid.
• Support and maintain financial systems. Played a key role in the implementation of BlackBaud Financial Edge and the ongoing use of Blackbaud Raiser’s Edge.
• Serve as a backup for Foundation operations and the Foundation Accountant.
• Other duties as assigned. Responsibilities and duties may change based on the needs of the department and the institution.

Required Education

Associate’s degree in accounting or a related field.

Required Skills & Abilities

• Knowledge and Skills working with data base systems, data base design, data classification, information retrieval theories, and SQL processes
• Strong Excel skills and moderate Word, Outlook, and Adobe Pro
• Familiarity with Accounting basics and tracking
• Strong organizational skills
• Strong skills working in the Blackbaud Raiser’s Edge and Financial Edge system

Preferred Skills & Abilities

Required Experience

2 years of accounting, budgeting, or related experience required.

Preferred Experience

Posting Date

Posting Date 08/17/2026

Closing Date

Location