Administrative Specialist 1- Central Staffing Office Salem

State of Oregon; Salem (OR); On-site; USD 42,000 - 58,000; Full time

Benefits offered by this job

Excellent medical, vision, and dental

Life insurance

Retirement plan

Paid time off

Job summary

State of Oregon is seeking an Administrative Specialist 1 for the Central Staffing Office in Salem. The role maintains schedules for hospital direct care staff and communicates with units to coordinate staffing and answer inquiries.

You will support Program Nurse Managers, Nurse Managers, and the Director of Nursing, performing clerical tasks in a fast-paced, in-person environment to ensure smooth operations.

Qualifications

• Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data.
• Associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data.
• An equivalent combination of education and experience.

Responsibilities

• Maintain and coordinate schedules for the hospital's direct care staff.
• Communicate with units to schedule staff and answer questions.
• Provide support to Program Nurse Managers, Nurse Managers, and Director of Nursing for each program.

Skills

Records processing

Data gathering

Generating documents

Clerical support

Multi-line phone handling

Education

Associate degree in general office occupations

Tools

Computers

Email

Spreadsheets

Job description

Position

Position Title: Administrative Specialist 1- Central Staffing Office Salem

Agency: Oregon Health Authority

Position Type: Employee

Salary Range: 3,798 - 5,193

Location

Location: Salem Campus – Centralized Staffing Office

Work Schedule: 4:00am-2:30pm

Days Off: Tue/Wed/Thu

Job Summary

The Administrative Specialist 1 (AS1) position provides administrative support to the Centralized Staffing Office. This position will maintain and coordinate schedules for the hospital's direct care staff. This position communicates directly with units to schedule staff and answer questions. This position provides support and assistance to the Program Nurse Managers, Nurse Managers, and Director of Nursing for each program.

Minimum Qualifications

• Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data OR
• An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data OR
• An equivalent combination of education and experience.

Desired Attributes

• Staffing experience in a medical or similar facility
• Experience using computers, entering and retrieving information to include electronic mail and spreadsheets.
• Experience performing a variety of clerical functions at a technical or administrative support level requiring decision-making within established laws, rules, policies and procedures.
• Experience applying laws, rules, policies, procedures, and applicable Collective Bargaining Agreements
• Experience maintaining confidentiality of agency records.
• Experience working in a fast-paced environment with constant interruptions.
• Experience using a multi-Line phone system – dealing with large amounts of inbound and outbound calls.

Benefits

• Excellent, low-cost medical, vision, and dental coverage for you and your family.
• Optional benefits like life insurance, disability coverage, deferred compensation, and FSA options for health and childcare.
• Generous paid time off: 11 holidays, 3 personal days, monthly sick leave, and vacation accrual starting at 8 hours/month.
• Potential eligibility for the Public Service Loan Forgiveness Program.
• Retirement security through Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP).
• Training and development opportunities to grow your career with the State of Oregon.

Additional Details

This announcement will be used to fill full-time positions located in Salem, OR, and may be used to fill future vacancies as they occur. This position is 100% in person.

Eligibility and Compliance

Employment is contingent upon a criminal records check that meets OHA criteria at the time of hire and throughout employment.

The salary listed is the non-PERS qualifying range. If the successful candidate qualifies for PERS, the salary range will increase by 6.95%.

Within three days of hire, you will be required to complete I-9 documentation and confirm authorization to work in the United States. OHA will use E-Verify to verify work authorization.

This position does not provide visa sponsorship.

EEO and Diversity

The Oregon Health Authority is an affirmative action and equal opportunity employer, committed to fair employment practices and pay equity for all employees. We do not discriminate based on protected class – including race, sex, veteran status, disability, age, color, religion, national origin, marital status, or sexual orientation – and does not screen applicants based on current or past compensation. Salary is determined through a fair review of your education, experience, and training as it relates to the position.

OHA is an anti-racist organization working to eliminate health inequities and dismantle structural barriers that impact underserved communities.