Administrative Specialist 1- Central Staffing Office Salem

Oregon Health Authority; Salem (OR); Vor Ort; USD 42.000 - 58.000; Vollzeit

Benefits dieser Stelle

Excellent medical coverage

Life insurance and disability

Paid time off: holidays and personal 3

Public Service Loan Forgiveness (PSLF)

PERS/OPSRP retirement

Training and development opportunities

Zusammenfassung

The Administrative Specialist 1 at Oregon Health Authority, Central Staffing Office in Salem, coordinates schedules for hospital direct care staff and communicates with units to arrange staffing. The role provides support to the Program Nurse Managers, Nurse Managers, and Director of Nursing in a fast-paced environment.

This in-person position operates 4:00am-2:30pm, Tue/Wed/Thu, with comprehensive benefits and opportunities to contribute to staffing efficiency and patient care.

Qualifikationen

• Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and data gathering.
• An associate degree in general office occupations and one year of related experience, or an equivalent combination of education and experience.
• Experience using computers, email, and spreadsheets within a fast-paced environment.

Aufgaben

• Provide administrative support to the Central Staffing Office and coordinate schedules for direct care staff.
• Communicate with units to schedule staff and answer questions, supporting Nurse Managers and Director of Nursing.

Kenntnisse

Secretarial experience

Administrative support

Records processing

Data gathering and sorting

Ausbildung

Associate degree in general office occupations

Equivalent combination of education and experience

Tools

Spreadsheets

Phone system

Email

Jobbeschreibung

Position Title

Administrative Specialist 1- Central Staffing Office Salem

Initial Posting Date

10/12/2026

Application Deadline

10/18/2026

Agency

Oregon Health Authority

Salary Range

3,798 - 5,193

Position Type

Employee

Job Description

If this opportunity aligns with your strengths, background, and commitment to fostering inclusivity, we encourage you to apply! At the Oregon Health Authority (OHA), we value diversity and encourage applicants from all backgrounds and experiences to help us build a stronger, more equitable future for all.

The Administrative Specialist 1 (AS1) position provides administrative support to the Centralized Staffing Office. This position will maintain and coordinate schedules for the hospital's direct care staff. This position communicates directly with units to schedule staff and answer questions. This position provides support and assistance to the Program Nurse Managers, Nurse Managers, and Director of Nursing for each program.

Location

Salem Campus – Centralized Staffing Office

Work Schedule

4:00am-2:30pm

Days Off

Tue/Wed/Thu

Remote Work

This position is 100% in person.

What We Are Looking For

Minimum Qualifications:

• Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data
• An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data
• An equivalent combination of education and experience.

Desired Attributes:

• Staffing experience in a medical or similar facility
• Experience using computers, entering and retrieving information to include electronic mail and spreadsheets.
• Experience performing a variety of clerical functions at a technical or administrative support level requiring decision-making within established laws, rules, policies and procedures.
• Experience applying laws, rules, policies, procedures, and applicable Collective Bargaining Agreements
• Experience maintaining confidentiality of agency records.
• Experience working in a fast-paced environment with constant interruptions.
• Experience using a multi-Line phone system – dealing with large amounts of inbound and outbound calls

About The Team & Benefits Of Joining

We offer a workplace that balances productivity with enjoyment; promotes an atmosphere of mutual respect, dedication, and enthusiasm. You will collaborate with a team of bright individuals to work with and learn from.

Benefits

• Excellent, low-cost medical, vision, and dental coverage for you and your family.
• Optional benefits like life insurance, disability coverage, deferred compensation, and FSA options for health and childcare.
• Generous paid time off: 11 holidays, 3 personal days, monthly sick leave, and vacation accrual starting at 8 hours/month.
• Potential eligibility for the Public Service Loan Forgiveness Program.
• Retirement security through Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP).
• Training and development opportunities to grow your career with the State of Oregon.

Additional Details

• This announcement will be used to fill full-time positions located in Salem, OR, and may be used to fill future vacancies as they occur.
• This position is 100% in person... “Review Section 4: Working Conditions” in the position description (linked above) for more information.
• Employment is contingent upon a criminal records check that meets OHA criteria at the time of hire and throughout employment.
• The salary listed is the non-PERS qualifying range. If the successful candidate qualifies for PERS, the salary range will increase by 6.95%. For more information, see the Classification and Compensation page.
• The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an education institution during the application process.
• This position does not provide visa sponsorship. Within three days of hire, you will be required to complete I-9 documentation and confirm authorization to work in the United States. OHA will use E-Verify to verify work authorization. If your employment eligibility depends on sponsorship now or in the future, you will not meet the requirements for this position.
• We evaluate candidates based on their own skills and experience. Unless explicitly approved, outside resources – including Artificial Intelligence (AI) tools – are not permitted during assessments or interviews. Use of unauthorized resources will disqualify a candidate from further consideration.

Employer-Equal Opportunity Statement

The Oregon Health Authority is an affirmative action and equal opportunity employer, committed to fair employment practices and pay equity for all employees. We do not discriminate based on protected class including race, sex, veteran status, disability, age, color, religion, national origin, marital status, or sexual orientation, and does not screen applicants based on current or past compensation. Salary is determined through a fair review of your education, experience, and training as it relates to the position.

OHA is an anti-racist organization working to eliminate health inequities and dismantle structural barriers that impact underserved communities. Join us in advancing our Strategic Plan and building a more equitable Oregon.