Administrative Specialist

ECS Corporate Services; Washington (District of Columbia); On-site; USD 100,000 - 150,000; Full time

Job summary

Everforth ECS is seeking an Executive-level Office Manager/Coordinator/Administrator to work at Joint Base Anacostia-Bolling (JBAB) in Washington, DC. Provide integrated operational, coordination, and administrative support across multiple efforts within a technical mission area.

Synchronize leadership activities, manage calendars and events, coordinate meetings, technical reviews, and deliverables, and track decisions/actions across the Director, Technical Director, and Program Managers roles.

Qualifications

• Active DoD TS/SCI clearance required and PR/CE.
• Must be a US citizen.
• 3+ years providing program operations/executive assistant support to senior personnel in technical environments.
• Mastery of Microsoft Office Word and Excel; ability to analyze data and prepare reports/presentations.
• Ability to coordinate with military, IC, and partner organizations.

Responsibilities

• Provide integrated operational, coordination, and administrative support across multiple efforts within a technical mission area.
• Synchronize leadership activities and manage calendars and events.
• Coordinate meetings, technical reviews, and deliverables; track decisions/actions across leadership roles.
• Serve as central integration point to align communication and execution across the portfolio.
• Support Government leadership and government/contractor staff for DoD programs.
• Coordinate briefing materials for Program/Deputy PMs; brief as needed.
• Duties performed at customer site in a classified facility; travel for program reviews/demonstrations as required.

Skills

Executive support

Calendar management

Meeting coordination

Documentation

Data analysis

MS Office

Clearance coordination

Tools

MS Word

MS Excel

Job description

Everforth ECS is seeking an Executive-level Office Manager/Coordinator/Administrator to work at Joint Base Anacostia-Bolling (JBAB) in Washington, DC. Provide integrated operational, coordination, and administrative support across multiple efforts within a technical mission area. Synchronize leadership activities, manage calendars and events, coordinate meetings, technical reviews, and deliverables, and track decisions/actions across the Director, Technical Director, and Program Managers roles. Serve as a central integration point to ensure alignment, communication, and execution across the portfolio. Provide direct support to the Government leadership team plus Government and contractor staff for military service(s) within the Department of Defense. Coordinate with / provides direct support to the Program/Deputy Program Managers in the daily execution of their responsibilities including briefing support and decision materials. All duties are conducted at the customer site in a classified facility. Periodically travels to support program reviews / demonstrations. Salary: $100,000-150,000

General Description of Benefits

Active DoD TS/SCI clearance required and PR/CE. Must be US Citizen Demonstrated experience must include at least three (3) years providing Program operations/Executive Assistant support to senior, executive-level personnel plus other supporting staff, within technical environments. Mastery of Microsoft Office Word and Excel, experience or education in analyzing data sets of numbers, and writing clear and concise reports/presentations. Ability to establish, maintain, and partner with various military, intelligence communities (IC), and other partners to address program requirements. Ability to manage, coordinate, schedule, and oversee office staff and program actions on behalf of program and deputy program managers. Interact / coordinate with various external agencies, military services, and operational commands to schedule program updates, demonstrations, and technology transfer. Prepare, staff and track MOUs, MOAs, Acquisition Plans, and various reports. Experience working with classified programs in secure workspaces. Strong organizational and communications skills, and ability to architect documents within proscribed formats/templates.