Administrative Specialist

American Board of Neurological Surgery; Washington (District of Columbia); On-site; USD 50,000 - 110,000; Full time

Job summary

A leading organization in the field of neurological surgery seeks an Administrative Specialist to oversee business operations, manage schedules, and support executive leadership. The ideal candidate is proactive, organized, and possesses strong communication skills. Responsibilities include coordinating meetings, managing sensitive information, and improving operational processes.

Qualifications

• 5 years of relevant prior experience required.
• Ability to prioritize effectively.
• Strong written and verbal communication skills.

Responsibilities

• Manage office activities and procedures effectively.
• Anticipate needs of the COO and Executive Director.
• Schedule complex meetings and manage calendars.

Skills

Communication

Problem-solving

Planning

Organization

Education

Bachelor's degree

Job description

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Primary Responsibilities and Position Description

Position Summary:Responsible for ensuring business operations are executed smoothly.Oversee office space, lease requirements, mail distribution, and other forms of communication, scheduling resources, and other administrative support functions.

Reports to: ABNS Chief Operating Officer, ABNS Executive Director

Primary Responsibilities:

• Balance multiple projects simultaneously and appropriately handle sensitive, confidential information with the utmost discretion
• Anticipate needs of the COO and Executive Director
• Understanding of when to solve problems thoughtfully and independently and when to escalate issues to the COO
• Review current processes and recommend policy or procedural changes to improve operations
• Exercise independent judgement while planning and coordinating office activities and procedures
• Lead special projects demonstrating exemplary project management abilities, which may require persuasion and negotiation
• Anticipate problems and serve as an escalation point when necessary to address concerns or issues with other employees, candidates, or diplomates
• Scheduling and calendar management including coordination of complex meetings with multiple participants and locations
• Prepare and distribute meeting materials and take thorough, accurate minutes
• Assist in preparing presentations
• Assist in office policy development, operational planning, and coordination of sensitive programs

Qualifications

·Bachelor's degree and 5 years of relevant prior experience

·Proactive and able to prioritize effectively

·Ability to meet strict deadlines

·Strong written and verbal communication skills

·Planning and organizational skills

·Problem-solving skills

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Non-profit Organizations

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