Administrative Specialist

SWCA, Incorporated; Tucson (AZ); Remote; USD 10,000 - 60,000; Full time

Job summary

An established industry player is seeking an Administrative Specialist to support project managers in organizing critical records for environmental compliance. This full-time role offers the opportunity to work in a collaborative environment, where your attention to detail and organizational skills will shine. You will play a key role in ensuring that all necessary documentation is accurately filed and tracked, contributing to the success of various projects. With options for remote work and a commitment to employee development, this position is perfect for someone looking to grow their career while making a meaningful impact in the environmental sector.

Qualifications

• 1+ year of detail-oriented work with data, including data entry and proofreading.
• Excellent communication and multi-tasking skills required.

Responsibilities

• Assist NEPA staff in organizing official records for compliance.
• Ensure accuracy and completeness of records throughout the project.

Skills

Detail-oriented work

Data entry

Editing

Proofreading

Communication skills

Problem-solving ability

Multi-tasking

Education

High School diploma or GED

Tools

MS Office

Adobe Acrobat

Microsoft Access

Job description

About the opportunity

Are you a detail-oriented person who enjoys problem solving and organization? Are you interested in supporting a diverse group of project managers on a variety of projects in order to deliver the highest-quality work? SWCA is seeking an Administrative Specialist to support Administrative Record and Decision File work in any of SWCA’s Arizona offices (Tucson, Phoenix, or Flagstaff). The option for remote work would be available to the right candidate. This is a regular, full-time role with benefits.

Application deadline: Our team will begin reviewing applications immediately, and interviews will be scheduled with qualified candidates on a rolling basis. The application process will remain open until we have received a robust pool of qualified candidates. Once we have identified suitable individuals, we may close the application process without prior notice. We appreciate the time and effort invested by all applicants and will carefully consider each submission.

What you will accomplish

This position will be responsible for assisting SWCA National Environmental Policy Act (NEPA) staff in organization of official records that are required for NEPA compliance. These records are provided by SWCA NEPA staff and federal agencies to the Administrative Specialist, who will file the record, extract pertinent information, log the information in a tracking sheet, and ensure accuracy and completeness through the life of the project. The Administrative Specialist will work closely with SWCA’s Administrative Records Lead to ensure accurate filing and organization. The Administrative Specialist may also work directly with NEPA staff or agencies to direct an efficient and reliable process for obtaining the needed records.

Experience and qualifications for success

REQUIRED

• Minimum of a High School diploma (or GED equivalent).
• Minimum of 1 year of detail-oriented work with data, including but not limited to, data entry, editing, proofreading, managing spreadsheets, ensuring numerical accuracy.
• Excellent communication, multi-tasking, and interpersonal skills.
• Meet tight deadlines in a fast-paced environment.
• Demonstrated proficiency with MS Office applications including Teams, Word, Excel, and Outlook.
• Willingness to jump into various types of tasks and learn new things to support our team as needs arise.
• Ability to communicate clearly.
• Strong problem-solving ability.

PREFERRED

• 2 years of experience with detail-oriented work with data, including but not limited to, data entry, editing, proofreading, managing spreadsheets, ensuring numerical accuracy.
• Experience working for an environmental consulting, engineering or construction firm.
• Experience with other software applications such as Adobe Acrobat or Microsoft Access.

SWCA Environmental Consultants is a growing employee-owned firm, providing a full spectrum of environmental services. With offices across the United States, SWCA is one of the largest environmental compliance firms and ranks among Engineering News-Record’s Top 200 Environmental Firms.

If you would like to contact SWCA regarding the accessibility of our website or need assistance completing the online application process due to a disability, please email [e-mail] or call 480-581-5378. This contact information is for disability accommodation requests only. All other inquiries will not receive a response.

SWCA is committed to salary equity and salary transparency for all its employees. In alignment with this commitment, SWCA posts good faith pay ranges on all its advertised job postings to promote pay equity and transparency.

An employee in this Arizona-based position can expect an hourly pay rate of $20.33-$26.22/hr. Actual pay within this range may depend on experience, qualifications, geographic location, client requirements where applicable, and other factors permitted by law.

EOE - women, minorities, individuals with disabilities and veterans are encouraged to apply. At SWCA Environmental Consultants, we celebrate diversity and are committed to creating an inclusive work environment. We strongly encourage candidates from all backgrounds, including those with diverse experiences and veterans, to apply. We believe that a diverse and inclusive workforce enhances creativity, innovation, and overall organizational success.

SWCA continues to invest deeply in career development programs, delivering our award-winning Career Landscape support resources to accelerate the growth of our staff. We recognize the valuable skills and experiences our internal team members bring to SWCA’s continued success. Qualified internal candidates are encouraged to apply and will be seriously considered for this position. We believe in promoting from within, where possible, providing our existing employees with compelling opportunities to advance their careers.

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