Administrative Specialist

Florida Atlantic University; Town of Florida (NY); On-site; USD 44,000 - 51,000; Full time

Benefits offered by this job

Health Insurance

Retirement options

Paid time off

Job summary

Florida Atlantic University is seeking an Administrative Specialist for the Boca Raton campus. The role includes managing the orientation reservation system (Campus ESP), logging in-person visits and calls at Lobby Central, coordinating volunteer requests, inventory for events, and office supply ordering.

You will supervise front desk staff and report to the Director of New Student Transitions & Family Engagement. Minimum qualifications include a high school diploma and five years of experience.

Qualifications

• High school diploma from an accredited institution.
• Five years of experience required.

Responsibilities

• Oversee Orientation reservation system (Campus ESP) and reservations.
• Log in-person office visits and phone calls at Lobby Central.
• Manage event needs for the Department via Divisional Volunteer Requests.
• Oversee inventory tracking for events and orientation programs.
• Coordinate classroom-use schedule and logistics (including technology requirements).
• Oversee finances for the Department in collaboration with the Director.

Education

High school diploma

Job description

Position Summary

Florida Atlantic University is seeking an Administrative Specialist. - Boca Raton, FL.

Summary of Responsibilities

• Orientation reservation system (Campus ESP) - oversight of all incoming student types in reservation platform.
• Lobby Central - log in-person office visits and phone calls.
• Divisional Volunteer Requests - manage event needs for the Department.
• Inventory tracking - oversee the resource closet for events and orientation programs.
• Office supply ordering - oversee the ordering of all office and event supplies needed
• Serve as liaison to the Student Call Center.
• Lead on continuity of operations & emergency response plans.
• In collaboration with the Director, oversee finances for the Department as a whole.
• Coordinate classroom-use schedule and logistics (including technology requirements),
• Develop tour scripts for student leaders and keep up to date.
• Oversight of all Departmental email accounts.
• Oversight of hold removals for orientation and the career center (career module holds).
• Answer emails and phone calls regarding Fit first-year related registration first-year.
• Supervise front desk staff.
• Report to Director of New Student Transitions & Family Engagement.
• Perform other job-related duties as assigned.

FAU Benefits and Perks

If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers:

• Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.
• State retirement options including tax-deferred annuities and Roth 403(b) plans.
• State employees Public Service Loan Forgiveness (PSLF) (https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service) program.
• Sick Leave Pool Program.
• Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President's discretion).
• Paid Community Engagement Volunteer Service Day (https://www.fau.edu/hr/documents/community-engagement-volunteer-leave4-2015.pdf)
• Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).

For details on FAU's amazing offers visit us at https://www.fau.edu/hr/benefits/index.php

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Minimum Qualifications

A high school diploma from an accredited institution and five years of experience required.

Salary

$44,000 USD Annually.

Exempt Administrative Managerial Professional (AMP)

Exempt Administrative Managerial Professional (AMP)

College or Department

Student Affairs

Location

Boca Raton

Work Days and Hours

Monday - Friday 8:00am - 5:00pm. Some weekends and nights.

Application Deadline

2026-08-17

Florida Atlantic University is Where Tomorrow Begins.

As a nationally recognized Carnegie R1 research institution and one of only 13 universities nationwide to al