Administrative Specialist

Maricopa County; Phoenix (AZ); On-site; USD 28,000 - 45,000; Full time

Benefits offered by this job

Tuition reimbursement

Excellent benefits

Work-life balance

Growth opportunities

Healthcare coverage

Paid vacation and sick time

Parental leave

Wellness program

Arizona State Retirement System

Job summary

Maricopa County is seeking an Administrative Specialist to provide specialized clerical support to the Public Fiduciary department and its director. You will coordinate essential administrative functions and support a team dedicated to guardianship and conservatorship services for vulnerable adults.

This role emphasizes organization, multitasking, and strong customer service, contributing to a high level of service.

Qualifications

• Two years of experience performing high-volume office, administrative, or clerical duties.
• High School diploma or GED; post-secondary education may substitute for experience on a year-for-year basis.

Responsibilities

• Coordinate access to computer applications and communication systems for current and new staff.
• Schedule internal staff meetings and prepare certificates.
• Train new administrative staff and serve as the point of contact for department processes.
• Manage inventory of office supplies and equipment; place orders as needed.
• Handle confidential materials such as checks, medical cards, and legal documents.
• Create and maintain spreadsheets for phone lists, schedules, and directories.
• Coordinate with other County departments for facility management and fleet services.
• Provide reception coverage and mail processing support.
• Handle high volumes of public calls from hospitals and doctors’ offices.

Skills

High-volume office tasks

Customer service

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Education

High School diploma or GED

Post-secondary education substitute for experience

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

Posting Date

11/06/26

Application Deadline

11/08/26

Pay Range

$20.25 - $32.50 hourly

Salary offers are based on the candidate's equivalent experience and internal equity with other employees within the same job classification. This position is eligible for overtime compensation for all hours worked over 40 in the designated workweek.

Job Type

Unclassified

Department

Public Fiduciary

About The Position

Are you a master organizer and multi-tasker? Do you thrive in administrative and customer-service-focused roles? Consider applying for our Administrative Specialist position, where you can make a difference every day in Maricopa County!

The Administrative Specialist position provides specialized clerical support to the director and office staff and coordinates essential administrative functions for the department.

Be part of a team that always provides people with more service than they expect!

About Us

Join the Maricopa County Public Fiduciary and make a difference in the lives of Maricopa County’s most vulnerable adults! Our dedicated team of professionals provides compassionate guardianship and conservatorship and handles final administration for those vulnerable adults who do not have another person or agency willing to serve. We are looking for individuals who are passionate about helping others and interested in innovative and collaborative efforts to meet this growing population’s needs!

Proud To Offer

• Work with a greater purpose
• Tuition reimbursement
• Exceptional work-life balance
• Opportunities for growth and development within Maricopa County
• Low-cost, high-value healthcare for you and your qualifying dependents
• Child care benefits, including access to the Maricopa County Kids Club, dedicated to serving Maricopa County families
• Paid vacation, sick time, and parental leave
• Extensive wellness program, including an incentive
• Enrollment in the Arizona State Retirement System, a defined retirement benefit requiring an 11.98% per paycheck contribution rate that includes a 100% employer match on Day 1
• Want to learn more about the County’s Qualifying and Compensation Philosophy? Follow this link to learn more! Work With Us | Maricopa County, AZ

We Require

• Two years of experience performing high-volume office, administrative, or clerical duties
• High School diploma or GED
• Post-secondary education may substitute for the required experience on a year-for-year basis

Other Requirements

This position requires a valid Arizona driver’s license by the time of hire.

We Also Value

• Associate’s degree or higher
• Four years of experience performing office, administrative, and clerical duties
• Intermediate to advanced proficiency in Microsoft Word, Excel, PowerPoint, and Outlook

Job Contributions

• Coordinates employee access to computer applications and communication systems and ensures that current and new staff have all the necessary equipment needed for their role
• Schedules and plans internal staff meetings, which include preparing certificates and reserving the meeting location
• Trains new administrative support staff and is the point of contact for department administrative processes
• Manages inventory of office supplies and office equipment; submits requests for supplies and equipment orders
• Handles highly confidential materials, including but not limited to checks, bus passes, medical cards, and legal documents
• Creates and maintains spreadsheets, including employee phone lists, schedules, calendars, and directories
• Arranges and provides administrative support with other County departments, including facility management and fleet services.
• Provides coverage for the file room, mail processing, and the reception desk
• Coordinates a high volume of phone calls from the public, including hospitals and doctors’ offices
• Completes Administrative Projects as assigned

Working Conditions

Work includes interruptions, time pressures, high volumes of work, and handling multiple unscheduled or changing tasks. There will be a constant need for accuracy, concentration, vigilance, and teamwork. Requires frequent public contact. May be required to lift (floor to waist, waist to shoulder, or shoulder to overhead), carry, pull, or push up to 30 pounds.

Selection Procedure

• Consideration will only be given to candidates who submit online applications
• Candidates will be contacted primarily through email and their Workday online application profile
• Must pass a pre-employment background and/or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive

Equal Opportunity Statement

Maricopa County is an equal opportunity employer and is committed to providing equal employment opportunities to all applicants. If you require a reasonable accommodation during the application process or to perform the essential functions of the position under the Americans with Disabilities Act (ADA), please contact [e-mail] to initiate the interactive process.