Administrative Specialist

Maricopa County; United States; On-site; USD 28,000 - 45,000; Full time

Benefits offered by this job

Tuition reimbursement

Exceptional work-life balance

Growth opportunities

Healthcare for you and dependents

Retirement plan

Job summary

Maricopa County Public Fiduciary is seeking an Administrative Specialist to provide specialized clerical support to the director and office staff, coordinating essential administrative functions for the department.

The role emphasizes organization, multi-tasking, and a people-focused approach to service delivery, with opportunities to contribute to service improvements and daily operations.

Qualifications

• Two years of experience performing high-volume office, administrative, or clerical duties.
• High School diploma or GED required; post-secondary education may substitute for experience.

Responsibilities

• Coordinate staff access to computer applications and communication systems.
• Schedule internal staff meetings and prepare certificates.
• Train new administrative support staff and serve as point of contact for dept processes.

Skills

Office administration

MS Word

Excel

PowerPoint

Outlook

Education

High School diploma or GED

Associate’s degree or higher

Tools

MS Office

Job description

Posting Information

Posting Date 11/06/26 Application Deadline 11/08/26

Compensation

Pay Range $20.25 - $32.50 per hour. Salary offers are based on the candidate's equivalent experience and internal equity with other employees within the same job classification. This position is eligible for overtime compensation for all hours worked over 40 in the designated workweek.

Job Type & Department

Job Type Unclassified Department Public Fiduciary

About the Position

Are you a master organizer and multi-tasker? Do you thrive in administrative and customer-service-focused roles? Consider applying for our Administrative Specialist position, where you can make a difference every day in Maricopa County! The Administrative Specialist position provides specialized clerical support to the director and office staff and coordinates essential administrative functions for the department. Be part of a team that always provides people with more service than they expect!

Employer Value Proposition

Join the Maricopa County Public Fiduciary and make a difference in the lives of Maricopa County’s most vulnerable adults! Our dedicated team of professionals provides compassionate guardianship and conservatorship and handles final administration for those vulnerable adults who do not have another person or agency willing to serve. We are looking for individuals who are passionate about helping others and interested in innovative and collaborative efforts to meet this growing population’s needs!

Work With Us | Maricopa County, AZ

Benefits

• Proud To Offer Work with a greater purpose
• Tuition reimbursement
• Exceptional work-life balance
• Opportunities for growth and development within Maricopa County
• Low-cost, high-value healthcare for you and your qualifying dependents
• Child care benefits, including access to the Maricopa County Kids Club, dedicated to serving Maricopa County families
• Paid vacation, sick time, and parental leave
• Extensive wellness program, including an incentive
• Enrollment in the Arizona State Retirement System, a defined retirement benefit requiring an 11.98% per paycheck contribution rate that includes a 100% employer match on Day 1

Qualifications

• Two years of experience performing high-volume office, administrative, or clerical duties
• High School diploma or GED
• Post-secondary education may substitute for the required experience on a year-for-year basis

Other Requirements

• Valid Arizona driver’s license by the time of hire
• Associate’s degree or higher
• Four years of experience performing office, administrative, and clerical duties
• Intermediate to advanced proficiency in Microsoft Word, Excel, PowerPoint, and Outlook

Key Responsibilities

• Coordinates employee access to computer applications and communication systems and ensures that current and new staff have all the necessary equipment needed for their role
• Schedules and plans internal staff meetings, which include preparing certificates and reserving the meeting location
• Trains new administrative support staff and is the point of contact for department administrative processes
• Manages inventory of office supplies and office equipment; submits requests for supplies and equipment orders
• Handles highly confidential materials, including but not limited to checks, bus passes, medical cards, and legal documents
• Creates and maintains spreadsheets, including employee phone lists, schedules, calendars, and directories
• Arranges and provides administrative support with other County departments, including facility management and fleet services.
• Provides coverage for the file room, mail processing, and the reception desk
• Coordinates a high volume of phone calls from the public, including hospitals and doctors’ offices
• Completes Administrative Projects as assigned

Working Conditions

Work includes interruptions, time pressures, high volumes of work, and handling multiple unscheduled or changing tasks. There will be a constant need for accuracy, concentration, vigilance, and teamwork. Requires frequent public contact. May be required to lift (floor to waist, waist to shoulder, or shoulder to overhead), carry, pull, or push up to 30 pounds.

Selection Procedure

Consideration will only be given to candidates who submit online applications. Candidates will be contacted primarily through email and their Workday online application profile. Must pass a pre-employment background and/or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive. Maricopa County is an equal opportunity employer and is committed to providing equal employment opportunities to all applicants. If you require a reasonable accommodation during the application process or to perform the essential functions of the position under the Americans with Disabilities Act (ADA), please contact [e-mail] to initiate the interactive process.

About Maricopa County

We are Maricopa County. Who is that, you may ask? Forbes has rated Maricopa County one of Arizona’s Best Employers in 2024. We are over 13,000 employees strong, providing vital services for one of the fastest-growing counties in the nation, with over four million residents who call Maricopa County home. You may wonder what we do, and it may be easier to answer that by asking what are you interested in! Join us and you will become part of a dynamic group of diverse and talented professionals who are passionate about making a difference and giving back to their communities. We offer career paths and opportunities in just about every job category and job level imaginable, so your journey with us is what you make of it! Along with offering purposeful careers, you can expect a rich selection of economical and comprehensive healthcare options, robust retirement plans, tuition and loan payment programs, and multiple paid leave options, as part of an overall generous compensation and benefits package. Thinking about career options, then please think about us! We are Maricopa County, and we are looking forward to working with you!